Powerpoint 2010 - Quick Guide
Getting Started with Powerpoint 2010
In this chapter we will understand how to get started with PowerPoint 2010. We will understand how to start PowerPoint 2010 application in a few simple steps. To access PowerPoint 2010, Microsoft Office 2010 must be installed on your PC. Only the Office 2010 Home and Student, Home and Business, Standard, Professional, and Professional Plus packages include PowerPoint. Other packages can have a viewer, but you cannot create presentations with them.
Step 1 - Click on the Start button.
Step 2 - Click on the option All programs in the menu.
Step 3 - Find Microsoft Office in the submenu and click on it.
Step 4 - Find Microsoft PowerPoint 2010 in the submenu and click on it.
This launchesra the Microsoft PowerPoint 2010 application and you will see the presentation window suite.
Explore Windows in Powerpoint 2010
The following screenshot shows the different areas of a standard PowerPoint file. It is important to familiarize yourself with these areas as it makes it easier to learn and use PowerPoint.
File tab
This tab opens the Backstage view which essentially allows you to manage file and settings in PowerPoint. You can save presentations, open existing presentations and create new presentations based on blank or predefined templates. Other file related operations can also be performed from this view.
Ribbon
The ribbon contains three components-
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Tabs - These appear at the top of the ribbon and contain groups of associated commands. Home, Insert , Layout are examples of ribbon tabs.
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Groups - They organize the associated commands; each group name appears below the group on the ribbon. For example, a group of commands related to fontsor a group of commands related to alignment, etc.
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Commands - Commands appear in each group as mentioned above.
Title bar
This is the top section of the window. It shows the name of the file followed by the name of the program which in this case is Microsoft PowerPoint.
Slide Area
This is the area where the actual slide is created and edited. You can add, edit, and delete text, images, shapes, and media in this section.
Help
The help icon can be used to get help relating to PowerPoint at any time. Click on "? "to open the PowerPoint Help window where you have a list of common topics to browse. You can also search for specific topics in the search bar at the top.
Zoom options
The zoom control allows you to zoom in to view from closer to your text. The zoom control consistsof a slider that you can drag left or right to zoom in or out, you can click the he - and + buttons to increase or decrease the zoom factor. The maximum zoom supported by PowerPoint is 400% and 100%is indicated by the mark in the middle.
Slide views
The group of four Buttons to the left of the zoom control, near the bottom of the screen, allow you to switch between PowerPoint views.
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View Normal Layout - This page displays in normal view with the slide to the right and a linethumbnail ste on the left. This view allows you to edit individual slides and rearrange them.
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Slide Sorter Display - This displays all slides as a matrix. This view only allows you to rearrange the slides, but not to change the content of each slide.
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Reading View - This view is like a slideshow with access to the Windows taskbar in case you need to switch windows. However, like the slideshow, you cannot edit anything in this view.
Notes Section
This section allows you to add notes for the presentation. These notes will not be displayed on screen during the presentation; these are just quick references for the presenter.
Quick Access Toolbar
The Quick Access Toolbar is located just below the ribbon. This toolbar offers aConvenient place to group the most commonly used commands in PowerPoint. You can customize this toolbar according to your needs.
Slide tab
This section is only available in Normal mode. It displays all the slides in order. You can add , delete , and rearrange the slides in this section.
Backstage view in Powerpoint 2010
In Office 2010, Microsoft replaced the traditional file menu with the new Backstage view. This view not only offers all of the menu items under the File menu, but additional details that make it easier to manage your files.
Accessing the Backstage view
You can access the Backstage view simply by clicking on the File tab. You can exit this view by clicking on any tab (again including the File tab). You can alsopress the ' Esc ' button on the keyboard.
Organization of the Backstage view
The Backstage view consistsof three sections or panes.
Different commands under the first pane are described in the table below -
| S.No | Command and deion |
| 1 | Save This allows you to save a new file or an existing file in standard format. If you are working on a previously saved file, the new changesons will be saved in the same file format. If you are working on a new file, this command would be similar to the Save As command. |
| 2 | Save as Allows you to specify the file name and file type before saving the file. |
| 3 | Open Allows you to open new PowerPoint files. |
| 4 | Close Allows you to close an existing file. |
| 5 | Info Displays information about the current file. |
| 6 | Recent Liststhe recently viewed or edited PowerPoint file series. |
| 7 | New Allows you to create a new file usingt blank or predefined templates. |
| 8 | Print Allows you to select the printer settings and print the presentation. |
| 9 | Save and send Allows you to share your presentation with a wider audience via email, web, cloud services, etc. |
| 10 | Help Provides access to PowerPoint Help. |
| 11 | Options Allows you to set |
| 12 | Exit Close the presentation and exit the program. |
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Second pane - This is the subcommands. This will list all the commands related to the main command you choose in the prem1st shutter. For example, if you select Print in the first pane, you can choose the printer and adjust print settings in the second pane.
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Third Pane - This is the preview page or file information. Depending on the command and subcommand you select, this pane will either display the properties of the file or give you a preview of the file.
Create a presentation using Powerpoint 2010
PowerPoint offers a host of tools that will help you create a presentation. These tools are logically organized into different ribbons in PowerPoint. The table below describes the different commands that you can access from the different menus.
| Category menu | Ribbon commands |
| Accueil | Clipboard functions, manipulation of slides, fonts, paragraph settings, drawing objectsand editing functions. |
| Insert | Insert tables, images, images, shapes, graphics, special texts, multimedia elementsand symbols. |
| Design | Slide setup, slide orientation, presentation themes and background. |
| Transitions | Commands related to slide transitions. |
| Animations | Commands related to animation in individual slides. |
| Slideshow | Commands related to the configuration of the slideshow and previews. |
| Revision | Content verification, language selection, commentsandcomparison of presentations. |
| Show | Commands related to presentation views, master slides, color settings, and window layout . |
In addition to these based on the objectsselected in the slide, there are other menu tabs that are enabled.
Adding new slides in Powerpoint 2010
In this chapter we will understand how to add new slides to an existing presentation. Here are the steps that allow you to insert a new slide into the game -
Step 1 - Right click in Navigation pane under any drag and click on the New slide option.
Step 2 - The new slide is inserted. You can now change the layout of this slide according to your design requirements.
Step 3 - To change the slide layout, right-click on the newly inserted slide and navigate to layout option where you can choose from existing layout styles available.
You can follow the same steps to insert a new one slide between existing slides or at the end of the slide list.
When we insert a new slide, it inheritsthe layout of itsprevious slide with one exception. If you insert a new slide after the first slide ( Title slide), the next slide will have the Title and Content layout.
You also notice that if you click with the button mouse right in the first step without selecting a slide, the menu options you get are different, although you can insert a new slide as well.e from this menu.
Adding text in sidebars in Powerpoint 2010
PowerPoint allows users to add text to slide in any way well-defined to ensure the content is well distributed and easy to read. The procedure for adding text to a PowerPoint slide is always the same: just click in the text box and start typing. The text will follow the layout The default formatting set for the text box, although this formatting can be changed later if needed. What changes are the different types of content boxes that support text in a PowerPoint slide.
These are some of the more common content blocks you'll see in PowerPoint.
Title Box
This is usually found on slides with the layout title page and in any slides that have a title box in them. This box is showne by " Click to add a title ".
Subtitle box
This is only found in slides with layout Title . This is indicated by " Click to add a subtitle "
Content box
This is found in most slides that have a placeholder to add content. This is indicated by " Click to add text ". As you can see, this box allows you to add text as well as non-text content. To add text to such a box, click anywhere on the box except one of the content icons in the center and start typing.
Text box only
It 's not This is not a default content area available in PowerPoint, but you can create it using the slide master if needed. This is also indicated by " Click to add text b> ". The only differenceThe difference between text only area and content area is that the former only supportstext in the content area.
Adding New Text Boxes in Powerpoint 2010
This chapter will teach you how to add new text boxes to a slide. Most standard layoutscome with the 'Textbox option. As mentioned in the previous chapter, textboxes will have " Click to add text " as the default text. Here are the steps to add new textboxes. text in the slide.
Step 1 - Click the Text Box icon in the Home ribbon under the section Drawing .
Step 2 - You will get the insertion text box cursor which looks like an inverted cross.
Step 3 - Click to insert a text box. You can now start typingdirectly in the text box.
Step 4 - You can also click and drag the cursor without releasing the click to create a text box.
The size of the text box can be adjusted by selecting one of the edges marked with squares or corners marked with circles.
Deleting an existing slide in Powerpoint 2010
While creating a slideshow, you may need to delete some slides. This can be done easily from PowerPoint. You can remove slides from the Normal view as well as from the Slide Sorter view. In each view, there are two ways you can delete the slides.
Removing from normal view
Step 1 - Switch to normal view.
Step 2 - Right click on the slide to delete and select the option Delete slide .
You can also select the slide and press Delete on your keyboard.
Removing from Slide Sorter view
Now let's see how to remove slides from the Slide Sorter view.
Step 1 - Go to the Slide Sorter view.
Step 2 - Right click on the slide to delete and select Delete slide option.
You can also select the slide and press the Delete button on your keyboard.
Rearranging slides in Powerpoint 2010
Rearranging slides is important when it comes to organizing the overall flow of the presentation. It is essential that you get the right content in each slide it is equally important that you can present them in a format that makes it easier for the audience to understand the talenaked. most of the time this will require rearranging the slides.
You can rearrange slides from two views in PowerPoint - Normal View and Slide Sorter View . Below are the steps to rearrange the slides from different views.
Normal view
Step 1 - Select the slide to move.
Step 2 - Left click on the slide and drag it to the position in the sequence where you want to place it. PowerPoint will indicate the insertion position with a line between existing slides.
Step 3 - When you get to the right position, release it left click button to insert slide. You can also cut the selected slide and paste it into the sequence as shown below.
Slides sorter view
Let's see nowHow the Slide Sorter View works.
Step 1 - Select the slide to move.
Step 2 - Left click on the slide and drag it to the position in the sequence where you want to place it. PowerPoint will indicate the insertion position with a line between existing slides.
Step 3 - When you get to the right position, release the left click button to insert the slider. You can also cut the selected slide and paste it into the sequence as shown below.
Adding PowerPoint 2010 slide notes
Slide notes can be very useful tools for presentation. Notes are not displayed on screen in Slideshow mode, but the presenter can see them in order to be well prepared to present the slides. Depending on your print settings, you cancan also print slide notes along with the slides.
This chapter will show you how to add slide notes to an existing presentation.
Step 1 - To locate the slide notes, set the view to Normal mode.
Step 2 - The Notes section of the slide is indicated by " Click to add notes ".
Step 3 - You can click on the top and drag the section to increase itssize for easier typing.
Step 4 - Type your text in this section as slides.
You can only use bullets, numbering and numbering functions alignment in the Notes section of the slides. All other functions can be selected, but can only be applied to the selected slide, not to the notes.
Slide notes cancan be printed from the print menu under the Backstage view. Fro In the Layout option, select Notes Pages or 3slides . Notes pages will print a single slide with the slide notes below. All 3slides will print all three slides with notes on the right side.
Managing sections in Powerpoint 2010
Given the popularity of PowerPoint and itsversatility, there are situations where you are dealing to very large slide decks or just collaborate with different people to create the slides. In such cases it is always useful to be able to separate the slides into small groups and work with those groups. PowerPoint 2010 introduces the concept of sections to do this. Here are the main functions you can perform with sections.
Creating sections
The steps to create a new section arethe following. You can perform these steps from either the normal view or the Slide Sorter view.
Step 1 - In the Normal view or the Slide Sorter view, right click at the where you want to add the section and select add section .
Step 2 - The new section is added to the presentation with all subsequent slides included in that section.
Step 3 - By default, the new section is named " Untitled led Section "but you can change the name of the section. Right click on the section a nd select " Rename section ".
Step 4 - In the Rename Section dialog box, enter the new Name section. This acceptsall characters, including alphabets, numbers, special characters, ponctuations, etc.
Step 5 - Click on the " Rename "button in the dialog to rename the section .
Rearrange Sections
One of the advantages of sections is that you can not only group slides, but also rearrange them into one set. Instead of having to move each slide individually, you can move the entire section. Just like rearranging slides, you can drag and drop sections. You can also right click on the section and drag it up or down as shown below.
If there are many slides to work with, you can narrow them down to display only the sections. It also makes their reorganization less confusing.
Deleting sections
PowerPoint 2010 offers three optionss to delete sections. The table below explains the function of each option.
| S .No | Remove Option & Deion |
| 1 | Delete section Deletes the selected section and merges the slides with the previous section. |
| 2 | Delete Section and Slide Delete the selected section and all slides in the section. |
| 3 | Remove all sections Remove all sections and merge all slides in a presentation without sections. |
Working with outlines in Powerpoint 2010
PowerPoint is a great program that letsyou to collect text, images,forms and multimedia. However, sometimes you will just want to review the text without focusing on the non-text aspectsof the slide. This is where the Map view in PowerPoint comes in handy. The Outline view is accessible from the tab adjacent to the Slide tab in the Normal view.
The plan view shows only the textual content of
By default, the size of the outline pane is the same as the size of the slide tab; therefore, it is small. However, you may drag the pane to increase the size to improve readability.
Sidebars in Powerpoint 2010
PowerPoint slides have a left sidebar which provides two invaluable views. These views are ideal for reviewing slidesand modify them. The sidebar is available in normal view and by default it is set on the Slides tab.
Slides tab
This tab shows all the slides stacked vertically in one sequentially. You can select individual slides from this tab and perform some tasks like changing the layout slides, reordering slides, inserting new slides, deleting slides, etc. Although you cannot edit the slide content from this tab, you can select the slide and make changes there. slide displayed on the right.
Outline tab
This is the tab right next to the Slides tab and as the name suggestsit provides the slide outline. This section simply displays all the textual content of each slide -this can be very useful if there is a lot of non-textual content in the slide and the review of the written part becomes difficult. Unlike the slides tab, you can edit the text in this section.
If you need more viewing space, you can close the sidebar by clicking the X at the top right of this bar.
To retrieve the sidebar, click on the icon again view Normal .
Presentation views in Powerpoint 2010
PowerPoint supportsmultiple views to let users get the most out of the features available in the program. Each view supportsa different set of functions and is designed accordingly.
PowerPoint views can be accessed from two locations.
Here is a brief deion of the different views and their functionality.
Normal view
This is This is the default view in PowerPoint and it is mainly used for creating and editing slides. You can create / delete / edit / rearrange slides, add / delete / edit content and manipulate sections from this vue.
Slide Sorter view
This view is mainly used for sorting slides and rearranging them. This view is also great for adding or removing sections because it presentsslides in a more compact way, making it easier to rearrange them.
Reading View
This view is new in PowerPoint 2010 and it haswas created primarily to review the slideshow without losing access to the rest of the Windows applications. Usually, when you run the slide show, the presentation takes up the entire screen so that other applications cannot be accessed from the taskbar. In the playback view, the taskbar is poorly available when viewing the slideshow, which is convenient. You cannot make any changes to this view.
SlidesShow
This is the traditional slideshow view available in all earlier versions of PowerPoint. is used to run the slideshow during the presentation.
Setting backgrounds in Powerpoint 2010
Because PowerPoint is a design-based program, backgrounds are an effective way to improve the aesthetics and readability of slides. PowerPoint Themes help select your slides.nner the default backgrounds. So every time you change the theme, the default background is set automatically. The theme includes more than just backgrounds, so you can keep other aspectsof the theme while changing the default background.
Below are the steps to apply backgrounds in PowerPoint.
Step 1 - In the Design ribbon, under the Background group, click on the command Background styles .
Step 2 - Select one of the styles from background that matches your needs.
Step 3 - To change the background of 'a specific slide, right click on the desired background drag and select " Apply to selected slides ".
Step 4 - The selected slides now have the new back-plan.
The graphics in the slide background can distract you from the actual content, in such cases you can hide the graphics and keep a solid background until 'until you have finished working on the content. To do this, select the slide and check the " Hide background graphics " box.
Slide Orientations in Powerpoint 2010
In recent years, presentations have been used for more than A simple high-end replacement for transparencies and projectors. With itsunique features, PowerPoint becomes quite versatile in the type of information it can represent and very flexible in itsuse. Slide orientations are an integral part from this enhanced list of PowerPoint features. Like most other applications, PowerPoint supportstwo orientations: landscape and portrait >.
The Landscape layout is the default PowerPoint layout and is probably the most commonly used. In the landscape layout, the longest edge is horizontal so the slides align better with screens and projectors.
The Portrait layout is where the shorter edge is horizontal. This is sometimes better for printing depending on the type of content you want to present.
Slide orientations in PowerPoint can be changed from the Design ribbon using the Slide Orientation control.
Saving the presentation in Powerpoint 2010
L One of the most basic PowerPoint tasks is to be able to save your work; it is also probably the most important task. There are many users who have not eaten their fingers for not saving their money.work on time and waste hours of hard work. Here are the basic steps to record a presentation.
Step 1 - Click on the File tab to launch the Backstage display and select Save .
Step 2 - In the Save As dialog box, enter the file name and click "Save ".
Step 3 - The default file format is .pptx . If you want to save the file with a different name, choose one of the file types from the " Save as ".
If you are working on an already saved file, the "Save " option in the vue Backstage will directly save the file in the existing format with the existing name. If you want to change the format or name of an existing file, use the Save as
Review presentation in Powerpoint 2010
Reviewing the presentation can be a very powerful way to eliminate errors and improve slides. PowerPoint has a wide variety of review options that you can use. Some of them are automatic or system driven, while others help other users collaborate and review slides. All review tools are grouped under the Review ribbon.
| Ion revision section | Functions |
| Check | -
Spell check - Identify spelling and grammar depending on the language preference selected -
Search - Reference language related search tools basedon specific reference books and research sites -
Thesaurus - Provide synonyms for the selected text |
| Language | -
Translate - Provides translation services for selected words for multilingual support -
Language - Set the default language for the presentation - it will be used as the default language for verification |
| Comments | -
Show markup - Show / hide user commentsin the slide -
New comment - Add a new comment on the selected content -
Modify Comment - Modify an existing comment -
Delete comment - Delete a cselected comment, all commentson the selected slide or all commentson the presentation -
Previous / next comment - Skip to previous / next comments |
| Compare | -
Compare - Compare the current presentation with another presentation and identify the differences -
Accept / Reject - Accept or reject the differences incorporated in the current presentation -
Previous / Next - Go to the previous difference or next in the comparison. -
End review - End review and undo all unapplied changes |
Adding slide numbers in Powerpoint 2010
Just as you have page numbers for books, it is usually a good idea to 'additionfrom slide numbers to presentations. There are two ways you can add slide numbers to your presentation and this chapter will show you both techniques.
Step 1 - Under the Insert ribbon, Text click as a group on the Slide number command .
Step 2 - The Header and Footer dialog box opens.
Step 3 - Check the Slide number box.
Step 4 - The preview shows the section where the slide number will be placed.
Instead of clicking on the Slide number command, you can also click on the Header menu item and footer to launch the same dialog box as in step 2.
Added header and footer in PowerPoint 2010
PowerPoint offers the possibility to add a header and footersage on slides. While it makes sense to have footers in presentations, the header may not be entirely obvious at first. Typically, the title of the slide would be the header of the main slide, but when it comes to printing documents, a separate header would be very helpful.
Here are the steps to add header and footer information to slides
Step 1 - In the ribbon Insert , click on the Header and Footer menu item.
Step 2 - The Header and Footer dialog box has two tabs - the Slide ta b and the Notes and Documents tab.
Step 3 - You can add details at the foot of the slide from the Slide tab.
| S.No | Options and deion of the slide footer |
| 1 | Date and time -
Add date and time to the footer -
Specify the format of the entered date and time -
Configure the footer to update automatically or use a fixed number |
| 2 | Slide number Insert Slide number in the footer |
| 3 | Footer Add designated text to the footer - a good example of this is the confidentiality clause or the copyright clause |
| 4 | Do not display on title slide Decide whether the footer information should be displayed on the title slide or not |
Step 4 - You can add details to documentsfrom Notes and documents tab.
| S.No | Options and deion of notes and documents |
| 1 | Date and time -
Add date and time to the footer -
Specify the format of the entered date and time -
Configure the footer to update automatically or use a fixed number |
| 2 | Header Add header information for each page of the document |
| 3 | Page number Insert the page number in the footer |
| 4 | Footer Add designated text to the footer - a good example of this is the confidentiality clause or the copyright clause |
When you check the One of the header and footer boxes in either of the tabs, you can see the location where the detail is inserted in the preview section.
Running a slide show in Powerpoint 2010
Most PowerPoint presentations are created to be run as a slide show Considering all the advanced features available in PowerPoint 2010, it is no surprise that there are a lot of features related to running slideshow that have been included in this program as well. Most of these features are really to help you out. to create a good slideshow without having to go through the entire presentation over and over again after each minor change. Features related to running the slideshow are grouped togethers under the Slideshow ribbon.
| Section | Menu item | Deion |
| Start slideshow | From the beginning | Start the slideshow from the beginning |
| From the current slide | Startsthe slideshow from the current slide |
| Broadcast the slideshow | Allows users to stream slideshows to us Microsoft PowerPoint delivery service |
| Custom slide show | Create a custom slideshow by selecting the slide you want to run |
| Configure | Configure slideshow | Help configure slideshow including browser / full screen view, show options with or without narration / animation, stylus and color laser during slideshow and slides to present during the show |
| Hide slide | Help mark / uncheck the slide as hidden, so it is ignored or shown during the slide show respectively |
| Repeat timing | Allows users to repeat timings on each slide and the entire slideshow |
| Save slideshow | Save the slideshow, including narration and animation |
| Checkboxes from slideshow | Helps define or avoid the use of narrative audio andrepeated timings during the show. Show multimedia controls in slideshow view |
| Monitors | Resolution | Set the resolution in slideshow mode |
| Show presentation on | Choose it monitor to display the presentation one - in case of multiple monitors |
| Use Presenter view | Run the presentation in Presenter view rather than just a slideshow |
Keyboard shortcutsin Powerpoint 2010
Like other Windows-based programs, PowerPoint 2010 also offers a wide range of keyboard shortcuts. For current PowerPoint users, there is a major change in the way these shortcutsare mapped in the 2010 version compared to some of the older ones. With a whole new rangeWith features added to PowerPoint, it's obvious why so many changes are made to keyboard shortcuts. We will understand how to read and understand the shortcutswith ease.
Step 1 - The first step to access keyboard shortcutsis to press Alt key on your keyboard. This will display the first level of shortcutsindicated by alphabetsor numbers as shown. For example, the shortcut to access the Home ribbon is 'H ' and to save the presentation the shortcut is '1 '.
Step 2 - Once you select the first level of shortcut, the second level of shortcutsfor the respective commands will be displayed. Note that some of these shortcutsare disabled or displayed in a lighter shade This is because disabled shortcutscannot be used in the current state.
For example, all comFont related mandates are disabled because no text has been selected. If you perform the same steps after selecting a portion of text, these shortcutswill also be activated.
In some cases, two alphabetsare associated with a single shortcut; in such cases, you need to grab both immediately after the other to get the desired effect.
Getting contextual help in Powerpoint 2010
Despite a good understanding of the program, we may need help on different aspectsfrom time to time. To help you in such scenarios, PowerPoint has created the Context-Sensitive Help feature. With this feature, if you get stuck in a dialog box, you can press F1 and PowerPoint will open the help topic for that dialog box. This is extremely beneficial as you don 't need to spend time trying to go through the entire help topic juste to access the one you need.
Contextual help is based on the active window and not on the object you have selected. So if you select an image and press F1, you will get the generic help windows because your active window is still the main PowerPoint program.
If you select another dialog box or window, PowerPoint Context Help will display the related Help topic when you press F1. If you continue to work only with the onscreen ribbon options, context-sensitive help will not work. But if you right click on the shapes or objectsand open the associated edit dialogs, you can press F1 and learn more about the related features of those shapes and objects.
Copy and paste content into Powerpoint 2010
In this chapter we will understand how to copy and pastecontent in PowerPoint 2010. PowerPoint provides users with a wide variety of options for duplicating content. PowerPoint has the standard cut and copy functions, but allows variations of the paste options.
Cut option
This option allows you to cut the content of the slide - this means that the original content is moved to a different location, so the content will be removed from itslocation original when you use this option. To cut content, you must select it and press "Ctrl + X " or right click on the selected content and select Cut .
Copy option
This option allows you to copy content from one location to another; therefore, original content is kept in itsplace while duplicate content can be pasted. To copy part of the content, you need to select it and press "Ctrl + VS "or right click on the selected content and select Copy .
Paste Option
This option allows you to paste the cut or copied content to the You can choose from several paste options. These options are indicated by different icons when you right-click on the desired location. Even if you don't remember the icons, you You can hover over it to get an explanation of ToolTips. The table below describes the paste options in PowerPoint.
| S. No | Paste and deion option |
| 1 | Destination theme The pasted content adoptsthe destination theme. |
| 2 | Keep source formatting The pasted content preserves the source formatting - available for table or Excel content. |
| 3 | Image Content is pasted as an image - once pasted as an image, the content cannot be edited. |
| 4 | Keep only text Paste text only - available for table or Excel content. |
You can also paste content using " Ctrl + V ". In this case, you can make changes to the pasted object by pressing the Ctrl key to access the paste options. Note that these options are only available immediately after pasting. If you do any other action, you will not be able to make changes based on the paste options.
Find and replace content in Powerpoint 2010
PowerPoint offers itsusers the ability to search for specific text spe and if necessary, replace it automatically. This is a very useful tool when you need to review a very large presentation or correct the same error in several places on the slide. Below are the steps to find and replace text in PowerPoint. Although you can only use this feature for text, the text itself may be present in a text box, in another form, as WordArt, in SmartArt, or in tables.
Finding content
The following steps will show you how to find content in PowerPoint.
Step 1 - In the Home tab, under Edit click on Search .
Step 2 - Type the text you want to search for in the " field Search for: "field.
Step 3 - You can refine your searchhe by selecting " Match Case " - to find the exact match of the case - and " Find whole words only " - to find whole words and not words where the typed word is only part of the word.
Step 4 - Press "Find Next " to find the n ext occurrence of the word you are looking for.
Step 5 - The Find dialog does not disappear after finding the first instance, so you can keep pressing "Find next " repeatedly until à you reach the end of the search. At this point, you will receive a message from PowerPoint indicating that the search is complete.
Replacing the content
Here are the steps to replace the contained in PowerPoint.
Step 1 - In the Home tab, under the Edit section, click on the Replace button.
Step 2 - Type the text thatyou want to replace in the " Find: " and the replaced text in " Replace with: " field
Step 3 - You can refine your search by selecting " Case sensitive " - to find exact case match - and " Search for whole words only "- to find whole words, not words where the typed word is just part of the word.
Step 4 - Press " Find Next " to find the next occurrence of the search word. PowerPoint will show you the following and then you can click " Replace " to replace the word. If you want to ignore the occurrence, you can press "Find next " again without pressing "Replace "
Step 5 - The dialog box Replace does not disappear after you find the first instance, so you can keep pressing "Find Next "mult several times until the end of the search. At this point, you will receive a message from PowerPoint indicating that the search is complete.
Undo Edited Changes in Powerpoint 2010
Like any other program, you may sometimes want to undo some of the changes you have made to slides. PowerPoint offers the " Undo / Redo "to make this easier. When working with the " Undo / Redo "options, you must remember that they will always be sequential, which means that you cannot undo them. actions only in the order they were performed. You cannot undo the last action, keep the 10 remaining actions and undo the eleventh. If you want to undo the eleventh action, all subsequent 10 actions will also be undone.
To undo the last action, click the Undo button in PowerPoint Access barfast .
You can keep clicking this button repeatedly to undo the series of However, an easier way to undo multiple actions is to use the drop-down list at next to the Undo button. Here you can select the list of actions you want to undo by dragging your cursor over the actions and clicking on them.
Redo is an option available only after have canceled at least one action. Rollback follows the same logic as the rollback option, except in reverse order. You can click the Redo button one or more times to redo the previously undone action in the sequence. You don't have the dropdown option with redo.
Spell Checking in Powerpoint 2010
Spell checking is one of the best proofing tools available in PowerPoint. It 's all about of a foAutomated proofing action that will examine the entire presentation for errors. To use this feature, you must first set the proofing language in the Language section under the Review ribbon.
In the Language
Once the verification language is set, you can see it at the bottom of the PowerPoint window. If there are any editing errors in the presentation, you will also see a book icon with a red X on it.
You can review the errors in the presentation by clicking on the red cross at the bottom of the window or by clickingClicking on " Spelling " under the Checking section of the Review ribbon.
From Spelling , you can take steps to ignore, correct, or change presentation errors. The table below describes the different options you have in the Spelling dialog.
| S.No | Option and deion of the Spelling dialog box |
| 1 | Ignore Ignore the error the current instance. |
| 2 | Ignore all Ignore the error for all instances of the presentation. |
| 3 | Modification Acceptsthe suggested modifications for the current instance. |
| 4 | Change All Acceptsthe suggested change for all instances of the presentation. |
| 5 | Add Use the first suggested word each time you click Add. |
| 6 | Suggest Include this word in the PowerPoint dictionary. |
| 7 | Automatic correction Automatically correct similar errors in the future. |
| 8 | Close Close the Spelling dialog box. |
| 9 | Options Configure how PowerPoint should check the presentation. |
Translating content in Powerpoint 2010
One of the new features of PowerPoint is content translation. This function vous allows you to select the content and have it translated into another language. The following steps will help you translate the content in PowerPoint.
Step 1 - Select the text to translate and click on Translate - Translate selected text under the Language section of the Revision ribbon.
Step 2 - In the search sidebar, the " From "language is set to the default language settings for the content. The " To " language is set to the first alphabetical language supported by PowerPoint.
Step 3 - In the " To "language drop-down list, select the language into which you want to translate the selected part of text. Click Insert to replace the selected text from the default language with the new translated text.
Step 4 - Note that if you replace the used text partDuring the translation, the default language of the replaced text also changes automatically.
MS Powerpoint - Definition of the type of language
PowerPoint is a multilingual tool; obviously there will be an option to set the default language to be used in the slides. The following steps will help you set the language type in PowerPoint .
Step 1 - Under the Review ribbon, in the Language group, click Language
Step 2 - If you haven't selected any content, you can simply set Preferences for language
Step 3 - If you have selected part of the content that contains text, you can also set the verification language.
Step 4 - When you select " Set verification language "you get the language dialog box. In which you can selectone of the many languages available in PowerPoint. If you select a language only for the selected text, click OK . If you select a language for the whole presentation, click Default . You can also select the " Do not check spelling " box if you do not want PowerPoint to automatically check for spelling errors against available dictionaries.
Step 5 - When you select " Language preferences "you get the dialog PowerPoint options where you can change language settings like loading dictionaries for different languages, giving priority to display and help languages and language tooltips setting .
Content duplication in Powerpoint 2010
PowerPoint is a multi-content program that supportsmany types of contentnon-textual such as shapes, graphics, images, clipart, SmartArt and multimedia files. While working with the con tent, it may sometimes be necessary to duplicate the content as part of the development of the presentation. PowerPoint provides options for duplicating non-text content using cut and paste features.
Cut and paste procedure
In this procedure, the original content is moved to another location. When using the cut option, you can also create multiple copies, it is just that the contentsof the original location are lost. The following steps will help you understand how to use the cut and paste procedure.
Step 1 - Select the content you want to move. Right click on it to access the Cut option.
Step 2 - Now move the cursor to the location where you wantait move the content and right click to access the paste options.
Step 3 - Select one of the paste options to paste the content.
Copy and Paste Procedure
This is exactly similar to the cut and paste procedure except that the original content is kept in the original location.
Step 1 - Select the content you want to move. Right click on it to access Copy option.
Step 2 - Now move the cursor to the location where you want the content to be moved and right click to access the paste options.
Step 3 - Select one of the paste options to paste the content.
The Use destination theme keep the content as original content, but use the location theme settingsnt of destination. The Image option simply pastes the content as an image with the original settings. Once pasted as an image, you cannot change the settings of the original content; for example, if you have pasted a chart as an image, you cannot edit the data on the chart image.
Special characters in Powerpoint 2010
PowerPoint supportsthe insertion of special characters. This allows users to adjust the font characteristics of these characters like any other text, giving them greater flexibility in terms of presentation design. The following steps will help you insert special characters.
Step 1 - In the Insert tab, under the Symbols group, click on the command Symbol .
Step 2 - In the Symbol dialog box, select one of the characters specials that you want to insert the presentation.
Step 3 - If you can't find the character you are looking for, you can change the sub set of fontsfrom the drop-down list and watch a new character set.
Step 4 - If you know the character code of the symbol, you can enter it in the Character code field and search for it.
Step 5 - To insert a character, you can either double-click it in the Symbol dialog box or select it and press the Insert button.
Step 6 - The Symbo Dialog does not disappear after inserting a character, which means you can add as much as many characters as you want from this dialog box.
Step 7 - Once you are done, you can click Close to close the dialog box.
Zoom In-Out Slides in Powerpoint 2010
PowerPoint allows users to zoom in and out on slides to help focus on specific sections or view the entire slide as a whole. The minimum zoom supported by PowerPoint is 10% and the maximum is 400%. The zoom bar is located in the lower right corner of the PowerPoint window.
To change the zoom settings from the zoom bar, you can click and drag the marker. Dragging left will zoom out and right will zoom in.
You can also click on the zoom percentage to open the zoom dialog. Here you have the option automatically fit the slide to the screen, or choose from six preset zoom settings, or define your own zoom setting.
Font management in Powerpoint 2010
One of the key elementsof any good presentation is text, which is why font management in PowerPoint is vital to designing an impressive slideshow. PowerPoint offers extensive font management features to cover various aspectsof fonts. font management is accessible from the Home ribbon in the Font group.
You can also access the font management features by selecting a text box, right-clicking and selecting Font .
This opens the Font dialog which contains all the font management features available under the Fontssection in the Home ribbon.
The table below describes different font management features available in PowerPoint.
| S.No | Characteristics and deion |
| 1 | Font type Set the font type like Arial, Verdana, etc. |
| 2 | Font size Setsthe font size. In addition, there are icons to increase and decrease the font size in steps in the Font group. |
| 3 | Font style Setsfont styles such as Normal, Bold, Italic, or Underline. |
| 4 | Font color Specifies the font color. |
| 5 | Font effects Defines effectslike shadow, strikethrough, sub, super, etc. |
| 6 | Character spacing Specify character spacing as loose, tight, normal, etc. |
Defining text fontsin Powerpoint 2010
PowerPoint offers a wide choice of predefined fonts. Depending on the purpose of the presentation, you may want to choose a more casual or formal font. This section will examine the steps to set text fonts.
Step 1 - The default font in PowerPoint 2010 is Calibri .
Step 2 - To change the font of the text, select the part of the text whose font is to be changed. If you select the entire text box or shape , the changes will apply to all text in the selection. If you select a specific text, the changes will only apply to the selection.
Step 3 - In the Font group, under Home , click the font drop-down list.
Step 4 - Scroll through the list offontsto choose the one that matches your needs. As you move your cursor over the fonts, the selection changes accordingly to give you a preview.
Decorating text in Powerpoint 2010
In this chapter, we will understand how to decorate text in PowerPoint 2010. PowerPoint offers some many features for decorating text and adding to the aesthetic sense of a presentation. These features are accessible from the Home ribbon under the Font group.
Below are the different decoration features fontsand their functions in PowerPoint.
| S.No | Icon and deion |
| 1 | Make the bold font |
| 2 | Make the font italic (endclinee have) |
| 3 | Emphasizes the face of the font |
| 4 | Adds a shadow to the font. |
| 5 | Cross the face of the police |
| 6 | Adjuststhe character spacing for the font. Presetsare very tight, tight, normal, loose and very loose. A user-defined space setting is also available. |
In addition to this, there are other font decoration features accessible from the Font dialog box. To open the dialog box Font dialog, right click on the selected text and select Font.
The table below describes the additional features of text decoration in the dialog Font .
| S.No | Icon and deion |
| 1 | Double strikethrough Add two lines of type on the text |
| 2 | Exponent Raises text above regular text. For example, using "nd " in 2 nd |
| 3 | Sub Reduce text below normal text. For example , the '2' in H 2 O the chemical formula of water |
| 4 | Small caps Replaces all text in small caps |
| 5 | All caps Change entire text to uppercase |
| 6 | Match character height Adjust the characters so who hist all the same height regardless of the capitalization setting |
Changing the case of text in Powerpoint 2010
The following steps will help you change the case of the text.
Step 1 - Select the text whose case you want to change.
Step 2 - Go to the Font group under the Home ribbon.
Step 3 - From the drop-down list Change case , select the case you want to use for your text.
Step 4 - Click on your choice to change the case of the selected text.
Change text size in Powerpoint 2010
The following steps will help you change the text size.
Step 1 - Select the text whose case you want to change.
Step 2 - Go to the Font under the Home ribbon.
Step 3 - In the Font size drop-down menu, select the size you want to use for your text.
Step 4 - Click on your choice to change the size of the selected text part font.
Step 5 - If you want to change the font size in steps, you can also use the Increase / Decrease Font Size options.
Change text color in Powerpoint 2010
In this chapter, we will understand how to change text color in PowerPoint 2010. Here are the steps to change the color of the text. text.
Step 1 - Select the text whose color needs to be changed.
Step 2 - Go to the group Font under the Home Ribbon .
Step 3 - In the Font color drop-down menu, select the color you want to use for yourre text.
Step 4 - Click on your choice to change the font color for the selected part of text.
If you want to choose from a wider range of colors displayed in the drop-down list, you can click on " More Colors… "
Here you can choose from a standard color palette for a wider selection of preset colors or create your own from the custom color palette.
Text Alignmentsin Powerpoint 2010
PowerPoint offers | S.No | Alignment and deion icon |
| 1 | Align text to the left of the shape / text box. |
| 2 | Align the text in the middle of the shape / text box. |
| 3 | Align the text to the right of the shape / text area. |
| 4 | Justify the alignment by adjusting the character spacing so that the final text is aligned from left to right. |
| 5 | Specifies the direction of the text: horizontal (default), stacked ( vertical), rotated 90 or 270 degrees. You can also customize the direction of the text from other angles. |
| 6 | Vertically align the t ext; at the top, bottom, or middle of the text box / shape. |
Alignment can be done on selected part of text in text boxes, shapes and even SmartArt.The following steps will help you align the text.
Step 1 - Select the part of the text that needs to be aligned. If you select a specific part of the text, the alignment settings will apply only to that part of the text. If you select the entire shape / text box, the settings will apply to the entire selection.
Step 2 - Access the Paragraph group under the Home ribbon.
Step 3 - Select one of the alignment options described above to change the text alignment. Note that the default text alignment is usually left.
Step 4 - As long as the text is selected, you can change the alignment text multiple times.
Paragraph indent in Powerpoint 2010
Relatively long paragraphs can become monotonous to read and this effect is accentuated in the slidespositive where the area is smaller and the content is generally projected. Paragraph indentations can help relieve eye strain and also present content in a visually appealing way. This chapter has paragraph indentsavailable in PowerPoint.
Step 1 - Select the content of the text to be indented. Unlike most other settings, indentation works at the paragraph level. So, whatever text is selected, the indentation settings will apply to the entire paragraph. However, if the text box has multiple paragraphs, you may have different indentsfor different paragraphs.
Step 2 - Go to the Paragraph group under the Home ribbon.
Step 3 - Select one of the indent options. You will notice that by default, the text is set to the lowest indentation level, you will not be able todo not reduce it further. You must increase the indentation the first time you use it.
Step 4 - Once you have increased the indent, the option to reduce indentation is enabled.
Set line spacing in Powerpoint 2010
While dealing with a lot of textual content, especially in projected presentations, it is a good idea to space the lines further to improve the readability of all the content. PowerPoint provides line spacing options for help you change line spacing in te xt. Just like indentation, these settings apply at the paragraph level. Below are the steps to set line spacing in PowerPoint.
Step 1 - Select the content of the text to space. You can select the entire paragraph or just place the cursor in the paragraph.
Step 2 - Access the Para groupgraph under the Home ribbon.
Step 3 - Select one of the line spacing options from the drop-down list to apply one predefined spacing options.
Step 4 - To customize the spacing, you can click on " Line spacing options… "This will launch the Paragraph dialog box.
Step 5 - Section d The Paragraph dialog box spacing has two settings. Before and After are the spacing of the entire paragraph, while Line spacing is the line spacing in the paragraph himself.
Borders and Shading in Powerpoint 2010
You can change s and shading for most content in PowerPoint 2010. Let's see how it's done
Applying s
Here are the steps that will help you apply sin your presentation.
Step 1 - Select the object (text box, image, graphic, image, etc.) to which you want to apply the .
Step 2 - Go to the Drawing group under Home ribbon.
Step 3 - Click Shape Outline to choose settings.
Step 4 - Use the color palette to choose the color. You can choose More Outline Colors to access additional color choices
Step 5 - Use the Weight drop-down list to set the thickness.
Step 6 - Use the Dashes option to set the style of the .
Applying shades
The following steps will help you apply shades to your presentation.
Step 1 - Select the object (text box, shape, graphic, etc.) to which you want to apply the shades.
Step 2 - Go to the Drawing group under the Home ribbon.
Step 3 - Click Shape Fill to choose tint settings.
Step 4 - Use the color palette to choose the shade color. You can choose More outline colors to have access to a choice of colors.
Step 5 - Use the Image to add an image as a background rather than a color.
Step 6 - Use the 'option Gradient to add gradient color in the background. You can use the predefined gradientsor click on " More gradients… " to customize the 'shading with color gradients.
Step 7 - Use the Texture option to add a predefined texture instead of a color swatch.
Apply formatting in Powerpoint 2010
One of the most powerful tools in Microsoft Office is the application of formatting function. This feature basically allows you to set the right format once and apply it to a series of objectsin the rest of the presentation or any other file. When you are working with large presentations or just working on slides for a long time, if you need to change the style and want it applied to multiple contents, this is the tool. use.
The following are the steps to apply formatting to your presentation -
Step 1 - Select the content from which you want to copy the formatting.
Step 2 - Go to the Clipboard group under the Home ribbon.
Step 3 - Click on Format Painter icon.
Ste p 4 - Select the content you want to format.
Here are some key aspectsof the Painter format -
-
If you click the Format Painter icon only once, the formatting will be copied only once.
-
If you quickly double-click the Format Painter icon, you can copy the formatting multiple times.
-
If you want to copy only the layout formatting text and not paragraph features, make sure you select only the sample text and not the entire paragraph.
-
If you want to copy the layout form paragraphs and fonts, you need to select the entire paragraph.
Using Slide Master in Powerpoint 2010
Slide Master is an easy way to apply changes to the entire slide. Each presentation has at least one mas than slides, but you can have more than one. Using features like copy / paste and paint formatting, you can make changes to different sections of the presentation to make them look similar, however, if you want to use a theme and background. throughout the slide, using the slide master is easier and more graceful. way of a.
Below are the steps to customize your master slide.
Step 1 - Navigate to Main Views under the View ribbon.
Step 2 - Click on Slide Master to open the Slide Master Ribbon. The topmost slide on the left sidebar is the Master slide. All slides in this master template will follow the settings you add to this main slide.
Step 3 - You can make changes to the slide template in terms of theme, design, font properties, title position and size and all other content using the remaining ribbons that are still accessible.
Step 4 - Although PowerPoint provides default slide layouts, you can create your own layoutsby clicking " Insert Layout en page "in the Edit Master Slide Master Ribbon section.
Step 5 - You can add content placeholders to slide layoutsusing " Insert Placeholder " in the Main Layout group under the Slide Master ribbon. In the Placeholder drop-down list, you can create a generic content placeholder or specify the type of content you want in this placeholder.
Step 6 - You can apply different themes, backgrounds and page configuration settings to all the slides in the main slide
Step 7 - You can also customize the layoutsof the individual slides to be different from the main slide using the menu options available with the layouts.
Save design template to Powerpoint 2010
One of the best features of PowerPoint is that you can create slide masters and then save them as templates for reuse later. There are different aspectsof a design that can be created and saved to make sure you can reuse the hard work you put into creating the first copy.
Below are the steps to save the design templates.
Step 1 - Create an nnew design template from the Slide master view. Depending on your requirement, this template can have different colors, images, logos or symbols included in the master slide and layout templates.
Step 2 - Go to group Change theme under Slide master ribbon .
Step 3 - Go to Edit Themes> Themes> Save Current Theme …
Step 4 - In the Save current theme dialog box, enter the name of the theme and click on Save .
Step 5 - This template is now saved and available on your PowerPoint design template view to apply to any presentation.
Add images to a slide in Powerpoint 2010
PowerPoint supportsseveral types of content, including pictures or pictures.Regarding images, PowerPoint classifies them into two categories -
- Image - Images and photos available on your computer or hard drive
- Clip Art - Collection of online images that you can search in the clipart sidebar
Although their sources are different, these two types can be added and modified in the same way. Below are the steps to add an image to a slide.
Step 1 - Navigate to the Images group in the Insert ribbon.
Step 2 - Click Image to open the Insert Image dialog box and add an image to the slide.
Step 3 - In this dialog you have three sections: in the left corner you have folders that can be browsed, the center section shows the sub folders and files in the se folderselected and on the right, you can preview the selected image.
Step 4 - Select the image you want and click Open to add the image to the slide.
Step 5 - To add images online, click on Clip art and search for keywords in the Clip art sidebar .
Step 6 - One Once you have the clipart you want to use, double click on the image to add it to the slide.
Added modification Images in Powerpoint 2010
PowerPoint supportspictures or pictures as content and offers some standard picture editing features. The picture editing features in PowerPoint can be accessed from the Format ribbon after you have selected the picture. Editing features are grouped under the Adjust and Styles section.Image in the Format ribbon.
Image adjustments
The following table describes different image adjustment features available in PowerPoint .
| S.No | Functionality and deion |
| 1 | Remove background Automatically remove unwanted sections of the image. This is similar to the magic tool of some of the other photo editing programs. You can click on different regions of the image to set the area to be deleted. |
| 2 | Correction Allows you to change the brightness and contrast of the image as well as the sharpness of the image. |
| 3 | Color Allows you to change the color of the image by changingsaturation or tonality. You can also make the image monochromatic according to different hues to match the theme of your presentation. |
| 4 | Artistic effects Add artistic effectsto the image like plastic wrap, glossy edges, etc. |
| 5 | Compress image It may change manage image resolution to manage file size. |
| 6 | Edit Image Replace the current image with another one. |
| 7 | Reset image Removes all adjustmentsmade to the image. |
Picture styles
The following table describes the different picture style features available in PowerPoint.
| S.No | Feature & Deion |
| 1 | Image Manage the image - color, thickness and style. |
| 2 | Image Effects Adds effectsto the image like reflection, shadow, etc. |
< td class = "ts"> 3 | Convert to SmartArt Graphic Turns the image into a selected SmartArt. |
| 4 | Quick styles Styles predefined with different s and image effects. |
Format images added in Powerpoint 2010
PowerPoint offers many Picture formatting features which can help to shape the picture according to your requirement. Picture formatting features in PowerPoint are accessible fromr on the Format ribbon once the image is selected. The formatting features are grouped in the Layout and Size sections of the Format ribbon.
Image Arrangement Features
The following table describes | S.No | Feature & Deion |
| 1 | Bring Forward Moves the layer photo up. Bring Forward moves the image up one layer, Bring to Front makes top image layer |
| 2 | Return Move image layer down. Send to back move image down one layer, Send to back 'back makes the lowest image layer |
| 3 | Selection pane This opens the selection pane sidebar where you have a better idea of layers and can work better with arrangements. |
| 4 | Align Align the image with |
| 5 | Group Allows you to group several images to create them on a single object or to ungroup them to |
| 6 | Rotate Rotate the image by a specific angle. |
Image sizing function es
The following table describes | S.No | Functionality & Deion |
| 1 | Crop Allows you to crop the image. Cropping can be done freehand, depending on the proportions or one of the preset shapes. |
| 2 | Height / width of the shape Used to change the height and width of the image. When you change these settings from the ribbon, the aspect ratio is always preserved. |
Inserting a screenshot in Powerpoint 2010
One of the cool features of PowerPoint are that you can insert a screenshot of any of your applications into your presentation without having to use another program. Below are the steps to insert a screenshot.
Step 1 - Go to the Images group in the Insert ribbon.
Step 2 - Click the Screen Capture drop-down list to view full screen snapshotsof all applications running on the your computer desktop.
Step 3 - Select one of the screenshotsfor add it directly to your presentation.
Step 4 - If you don't want the whole screen and just a part of it, you can use the Screen Clipping .
The Screen capture option will automatically move the focus to the program just below PowerPoint So when using this option, make sure you have the correct screen behind the PowerPoint program.
Adding shapes to a slide in PowerPoint 2010
PowerPoint supportssupportsadding shapes in presentations.It also includes shapes such as basic geometric shapes, componentschart, arrows, captions, lines and other special predefined shapes. These shapes also function as text boxes, as they support their direct addition. Besides, you can also use these shapes to crop the shaped images.
Below are the steps to add a shape in PowerPoint.
Step 1 - Go to Illustrations under the Insert tab.
Step 2 - Cl Click on the Shapes drop-down list to display the available shapes.
Step 3 - Select the shape you want to insert. This will change the cursor to a + sign.
Step 4 - Click and drag on the slide to create the shape. When you drag, the shape will display on the slide. Continue to drag and adjust the size and symmetry of the shape.
Modification of added shapesin Powerpoint 2010
Just like pictures and pictures, PowerPoint also supportsediting shapes inserted in the presentation. The shape editing features in PowerPoint can be accessed from the Format ribbon once you have selected the shape. The editing features are grouped under the Insert Shapes section and the Shape Styles section in the Format ribbon.
Insert Shape Features
The table below describes the different Insert Shape features available in PowerPoint.
| S.No | Functionality and deion |
| 1 | List of shapes Add another shape to the slide. |
| 2 | Edit shape Rcompletely replace the shape or use edit pointsto change the existing shape. |
| 3 | Text box Insertsa text box anywhere on the slide. |
Shape Styles Features
The table below describes different shape style features available in PowerPoint.
| S.No | Functionality and deion |
| 1 | Shape fill Select the color and style of the shape's fill. You can add a single solid color from the palette, or an image, gradient, or texture. |
| 2 | Outline of the shape Select the color, thickness and style of the shape's . |
| 3 | Shape effects Add special effectsto the shape like reflection, 3d rotation, bevel, shadow, etc. . |
| 4 | Predefined styles This is a combination of styling features that can be applied to the shape with just one click. |
Format shapes added in Powerpoint 2010
PowerPoint provides formatting features for shapes along the same lines as images. This consistency in functionality makes it easy for users to grasp the functionality and also makes PowerPoint very versatile. The PowerPoint hape formatting features can be accessed from the Format ribbon once you have selected the shape. The formatting features are grouped together in the Reorder and Size sections of the For ribbonmat .
Shape layout features
The table below describes the different shape layout features available in PowerPoint.
| S. No | Functionality and deion |
| 1 | Move forward Moves shape layer up. Bring Forward moves shape one layer up, Bring to Front makes layer of the highest form. |
| 2 | Send to back Move shape layer down. Send backward move shape one layer down, Send backwards makes the lowest shape layer. |
| 3 | Selection pane This opens the selection pane sidebarection where you have a better idea of the layers and can work best with the arrangements. |
| 4 | Align Aligns the shape with |
| 5 | Group Allows you to group multiple shapes to create on a single object or ungroup them to |
| 6 | Rotation Rotates the shape by a specific angle. |
Shape sizing features
The table below describes the different shape sizing features available in PowerPoint.
| S.No | Feature & De ion |
| 1 | Height / Width of the felm Used to change the height and width of the shape. When you change these settings from the ribbon, the aspect ratio is always preserved |
Adding text to shapes in Powerpoint 2010
One of the great things about PowerPoint is that you can also treat shapes as text boxes. This becomes useful when you want to type text into a shape and make sure that the text does not exceed the boundaries of the shape. By being able to type text into the shape, PowerPoint will make sure that the text stays contained and that you don't have to worry about fixing it.
The following steps will help you add text to shapes in PowerPoint.
Step 1 - Right click on the shape you want to add text to and select the Edit text option.
Step 2 - Start typing the text in the shape.Once you're done, click the cursor anywhere outside of the shape.
Another way to add text To shape is to select the shape and start typing directly. Once you have the text in the shape, you can format the text using the font related features available in PowerPoint.
> Rearrange shapes / pictures in Powerpoint 2010
PowerPoint supportsmultiple types of content and invariably different content coexistsin a slide. While it is ideal for each content to stand out separately, it There are times when you cannot do this or when overlapping content is desirable. In such cases it is important that you can determine which content stays on top of which content.
PowerPoint has arrangement features to help you achieve this. When working with featuresArrangement, you should treat each content as a separate layer and that these layers are helping each other. To organize the content, you basically have to play around with these layers.
The following steps will help you organize the content in a presentation slide.
Step 1 - Select one of the contentsand go to the Organize group under the Format ribbon.
Step 2 - Click on the selection pane to open the Selection and visibility sidebar.
Step 3 - Select one of the sidebar rows to highlight the corresponding content in the slide.
Step 4 - Use the rearrange arrows in the sidebar to move the content layer up or down.
Step 5 - Click on the eye next to each content in the sidebarrale to toggle itsvisibility on the slide.
Instead of using the Selection pane option, you can also click with right-click on the content to move it up or down. When right-clicking, in addition to moving layers step by step using Bring forward or Return , you can also move the content directly up or down using Send to Front or Send to Back respectively.
Group / Ungroup objectsin Powerpoint 2010
When working with PowerPoint, you may need to square Perform a set of actions on a group of objects. PowerPoint allows you to group objectsin a slide and apply the same action to all the objectssimultaneously. This feature of PowerPoint is called bundling.
The following steps yous will help group and ungroup objects-
Step 1 - Select a set of shapes or objectstogether. To select the objects, press the Ctrl key and select each object individually. If the objectsare together, you can also click and drag the cursor to select them; however with click and drag everything in the selected area will be selected.
Step 2 - Navigate to the Organize group under the Format ribbon.
Step 3 - Click Group under the Group menu item - this will group the objectsand shapes into a single object.
Step 4 - Apply the common changes you want to make to these objects.
Step 5 - Even if the objectsare grouped, you can still edit them individually if necessary.
ÉStep 6 - If you want to change shapes or objectsindividually, go back to the Group menu item and select Ungroup .
Step 7 - After m In case of changes, if you want to group the objectsaccording to the original grouping, select one of the objectsand use the Group option in the Group menu.
Added audio & video in Powerpoint 2010
PowerPoint supportsmultimedia in slides. You can add audio or video clips to the slides that can be played during the presentation.
The following steps will help you add a audio or video file to the slides.
Step 1 - Go to the Media group under the Insert
Step 2 - For insert video file, select Video as the media type and Video from file in.ur insert video from your computer or hard drive.
Step 3 - In the Video Insertion , browse for a video file, and click Insert.
Step 4 - You will now see that a video file is added to the slide.
Step 5 - To insert an audio file, select Audio as the media type and Audio from file to insert audio from your computer or hard drive .
Step 6 - In the Insert audio dialog box, browse for an audio file and click on Insert .
Step 7 - You will now see that an audio file is added to the slide .
Add and Format Powerpoint 2010 Tables
One of the most powerful data representation techniques is the use of tables. Tables are used to separate information forto facilitate reading. PowerPoint has features that let you add tables to slides and format them to enhance their visual effects. Moreover, these tables are also compatible with Microsoft Excel, so you can take a worksheet or worksheet section and paste it into a slide as a table.
The following steps will help you add a table in PowerPoint.
Step 1 - Go to Tables under the Insert ribbon.
Step 2 - Click on the drop-down menu and select the dimension of your table in the matrix.
Step 3 - If you need more 10 columns or 8 rows, click " Insert Table " to open the Insert Table dialog box where you can specify the number of columns and rows .
The PowerPoint table is uA simple table that does not support the math features of an Excel spreadsheet. If you want to do some calculations, you can insert an Excel spreadsheet instead of a normal table.
This will insert the worksheet into the slide and as long as the worksheet is selected, the ribbon at the top will be changed to an Excel ribbon instead of a PowerPoint ribbon.
The PowerPoint table formatting features have been grouped under two ribbons: Design and Format . The sections below describe the features under each ribbon. To access these ribbons, you must first select the table.
Table design features
We will now understand the table design features in PowerPoint.
The following table shows the different design characteristic tables -
| Feature | Secondary features | Deion |
| Table style options | Header row | Add another shadow to the first row to distinguish it. |
| Total Row | Add a different shade to the last row to distinguish it. |
| Striped rows | Shade the rows of the table with the same Color. |
| First column | Adds a different shade to the first column to distinguish it. |
| Last column | Add a different shade to the last row to distinguish it. |
| Striped Columns | Shade alternate table columns with the same color. |
| Table styles | Shading | Offers different shading to add to select from table / row / column / cell. You can choose from a solid tint, texture, image, or gradient. |
| Border | Offers different options for the table. You can modify the color, thickness and style |
| Effects | Offers the possibility of creating a shadow or reflection table. You can also create bevels for individual cells. |
| Word Art Styles | Text Fill | Allows you to change the color of thetext in the table. |
| Text outline | Allows you to add an outline to the text in the table and modify the color, thickness and style of the outline. |
| Text effects | Allows you to add special effects(like reflection, shadow, etc.) to the text in the table. |
| Quick Styles | Contains a list of predefined Word Art styles that can be applied to selected text in the table with one click. |
| Draw s | Pen Style | Setsthe style of the table when you draw it. |
| Pen Weight | Setsthe thickness of the table when you draw it. |
| Pen color | Setsthe color of the table when you draw it. |
| Draw Table | Allows you to add new rows, columns, cells to an existing table, |
| Eraser | Allows you to remove table s and merge cells, rows or columns. |
Table format features
We will now understand the different table format features in PowerPoint.
The following table shows the different features of table format -
| Functionality | Features secondaires | Deion |
| Table | Select | Allows you to select the entire table or the row (s) or column (s) depending on the position of your cursor. |
| Show gridlines | Toggles the display of gridlines in the table. |
| Rows and columns | Delete | Allows you to delete the selected rows or columns or the entire table. |
| Insert above | Insert a line above the line where is currently the cursor. If you haven't placed the cursor in the table, it adds a new row at the top of the table. |
| Insert below | Insertsa line below the line where the cursor is currently located. If you haven't placed the cursor in the table, it adds a new row at the bottom of the table. |
| Insert left | Insert a column to the left of the column where the cursor is currently . If you haven't placed the cursor in the table, it adds a new column to the left of the table. |
| Insert right | Insert a column to the right of the column where the cursor is currently . If you haven't placed the cursor in the table, it adds a new column to the right of the table. |
| Merge | Merge | Allows you to merge cells, rows or columns. This is only enabled if you have selected more than one cell, row or column. |
| Split cells | Allows you to specify the number of rows and columns in which the current section of the cell (s) should to be |
| Cell size | Height / Width | Defines the height and width of the selected cell. Usually if you change these aspectsfor a single cell, the change affectsthe entire row or column as well. |
| Distribute Rows | Equalize the height of all rows to match the height current table. |
| Distribute columns | Equalize the width of all columns to fit the current width of the table. |
| Alignment | Horizontal alignment | Allows you to align the selected text to the left, right or center of the cell. |
| Vertical alignment | Allows you to align selected text up, down or in the middle of the cell. |
| Text direction | Allows you to change the direction of the selected text in cells. |
| Cell margins | Allows you to set the margins in the cell. |
| Table size | Height | Allows you to adjust the height of the table - it maintains the relative heightsof individual rows while changing the overall height of the table. |
| Width | Allows you to adjust the width of the table - it keepsthe relative widths of individual columns while changing the overall width of the table. |
| Lock Aspect Ratio | Checking this box ensures that the ratio between the height and width of the table is kept when any of them is changed. |
| Rearrange | Bring forward | Allows you to move the table one layer or right up. |
| Return | Allows you to move the table one layer down or up bottom of slide. |
| Selection pane | Toggles the selection and visibility sidebar on and off. |
| Align | Allows you to align the whole table with reference to the slide. |
Add and putre-formatting chartsin Powerpoint 2010
Chartsare an effective way to represent data. A long list of confusing numbers can instantly turn into trends that can be spotted when captured as charts. PowerPoint supportsadding and formatting graphics.
Below are the steps to add a chart to PowerPoint.
Step 1 - Go to the Illustrations Group under the Insert ribbon.
Step 2 - Click on the Graphic option to open the Insert Chart dialog . You can choose the chart category and choose individual chart types from the list.
Step 3 - Select the type of chart and click OK or double-click on the chart type to insert the chart into the slide.
Étape 4 - In addition to the graph, an Excel spreadsheet is also launched. This spreadsheet is the source for your chart. You can change the cate bloody names, series names and individual values according to your need.
When you edit values and array in Excel , the graphic is modified accordingly.
The formatting features of PowerPoint graphics have been grouped under three ribbons: Design , Layout and Format . The sections below describe the features under each ribbon. To access these ribbons, you must first select the graph.
Graph Design Features
Now we will understand the different chart design features in PowerPoint.
The table below describes different graphics design features -
| Feature | Secondary features | Deion |
| Type | Change chart type | Change chart type keep same data. |
| Save as template | Saves the current chart type as a template. |
| Data | Change row / column | Transpose current Excel data - this is enabled when you have The source data excel sheet is open. |
| Select data | Changes the range of data covered in the chart. |
| Edit Data | Edit the source data for the chart. |
| Refresh Data | Refreshes the graph to show the latest data. |
| Chart layouts | Chart layouts | Provides a list of predefined layoutsthat can be instantly applied to the current character t with just one click. |
| Chart styles | Chart styles | Offers a list of predefined styles that can be instantly applied to the current chart with just one click. |
Chart layout features
We are now going to understand the different chart layout features in PowerPoint.
The following table describes the different graphics layout features in PowerPoint.
| Functionality | Subfeatures | Deion |
| Current selection | Drop down | Displays the currently selected chart element. |
| Format Selection | Displays the format selection dialog box to update the selection. |
| Reset Match Style | Ignores all chart customizations and matches the chart to the general theme of the presentation. |
| Insert | Image | Superimposes an image on top of the chart. |
| Shape | Adds a shape to the slide. |
| Zono text | Adds a text box to the slide. |
| Labels | Title of the chart | Defines the visibility, position and style of the chart title. |
| Axis Titles | Defines the visibility, position and style of axis titles. |
| Legend | Setsthe visibility and position of the graph legend. |
| Data Labels | Defines the visibility and position of data labels. |
| Data Table | Defines the visibility, position and format of the data table. |
| Axes | Axes | Defines the position and the scale of axes. |
| Gridlines | Definesthe visibility and scale of the axes. |
| Background | Zone Plot | Toggles the plot area of the graph on / off - only available for 2D graphs. |
| Chart Wall | Turn chart wall on / off - only available for 3D charts. |
| Chart Floor | Toggles chart floor - only available for 3D Charts. |
| 3D Rotation | Toggles 3D graphics rotation on / off - only available for 3D graphics. |
Characteristics of the chart format
We are now going to understand the different functions of the chart format in PowerPoint.
The following table describes the different features of formatte chart in PowerPoint.
| Feature | Sub-characteristics | Deion |
| Current selection | Drop down | Displays the currently selected chart element. |
| Format selection | Displays the format selection dialog box to update the selection. |
| Reset matching style | Ignore all chart customizations and match chart to theme general presentation. |
| Shape styles | Shape fill | Offers different shades to addto the selected chart series element. You can choose from a solid tint, texture, image, or gradient. |
| Border | Offers different options for the selected chart series element. You can change the color, thickness and style of the . |
| Effects | Offers the possibility to add special effectson the serial element of graphics selected. |
| Word Art Styles | Text Fill | Allows you to change the color of the text in the graphic. |
| Text outline | Allows you to add an outline to the text in the graphic and modify the color, thickness and style of the outline. |
| Text effectse | Allows you to add special effects(like reflection, shadow, etc.) to text in the graphic. |
| Quick Styles | Contains a list of predefined Word Art styles that can be applied to selected text in the graph with one click. |
| Arrange | Bring forward | Allows you to move the graphic one layer up or right up. |
| Send to back | Allows you to move the graphic one layer down or right down the slide. |
| Selection pane | Toggles the Selection and Visibility sidebar on or off. |
| Align | Allows you to align the whole graphicrelative to the slide. |
| Group | Allows you to group multiple graphics into a single group object or |
| Size | Height | Allows you to adjust the height of the graph. |
| Width | Allows you to adjust the width of the graph. |
Add & Format SmartArt in Powerpoint 2010
PowerPoint offers a unique feature called SmartArt that allows users to add text to predefined artistic designs. The advantage of SmartArt is that while each component of the SmartArt can be edited individually, you can also edit the SmartArt as a whole while maintaining the settings for each individual component.
The following steps will help you add a SmartArt to PowerPoint.
Step 1 - Go to the Illustrations group under the Insert ribbon.
Step 2 - Click on the SmartArt command to open the Choose SmartArt Graphic dialog box. You can choose the SmartArt category and select individual SmartArt types from the list. You also get a preview and a brief deion of the graph in the Preview section.
Step 3 - Select the type of SmartArt and click OK or double click on the SmartArt type to insert the graphic in the slide.
Step 4 - The graphic is inserted into the slide with a text pane where you can enter / edit the SmartArt text.
Step 5 - Add the necessary details and close the text pane to finish inserting the SmartArt.
PowerPoint SmartArt formatting featureshave been grouped under two ribbons: Design and Format . The sections below describe the features under each ribbon. To access these ribbons, you must first select the SmartArt.
SmartArt Design Features
We will now understand the different SmartArt design features in PowerPoint.
The following table describes the different SmartArt design features in PowerPoint.
| Feature | Secondary features | Deion |
| Create Graphic | Add Shape | Adds another shape to the current SmartArt graphic; this also adds another bullet in the text pane. |
| Add bullet | Adds another bullet to the text pane; this also adds another shape to the graphic. |
| Text pane | Toggles visibility of the text pane. |
| Promote | Indent bullet at top level in text pane - only useful in multi-level SmartArt. |
| Demote | Indentsthe bullet to the bottom level of the text pane - useful only in multi-level SmartArt. |
| Right to left | Helps reverse direction of SmartArt flow. |
| Move Up | Moves the bullet up in the text pane or the shape left in the graphics. |
| Move vers down | Moves the bullet down in the text pane or the shape to the right in graphics. |
| Layouts | Layouts | You allows you to change the layout of the SmartArt graphics to any of the list. |
| Smart styles | Change colors | Changes the color scheme of SmartArt graphics. |
| SmartArt Styles | Allows you to change the SmartArt graphic styles to one of the styles preset from the list with just one click. |
| Reset | Reset graphic | Removes all customization done on the SmartArt graphic. |
| Convert | Convert the graphique SmartArt in regular shapes or plain text. |
Features of the SmartArt format
We will now understand the different features of the SmartArt format in PowerPoint.
The following table describes the different forms of SmartArt t features in PowerPoint.
| Feature | Subfeatures | Deion |
| Shapes | Edit Shape | Changes the shape selection in the SmartArt to one of those in the list. |
| Larger | Increase the size of the selected shape. |
| Smaller | Decreases the size of the selected shape. |
| Shape styles | Shape Fill | Offers different shades to add to the selected SmartArt graphic element. You can choose from a solid shade, texture, image, or gradient. |
| Border | Offers different options for the selected SmartArt graphic element. You can modify the color, thickness and s of the style . |
| Effects | Provides the ability to add special effectsto the selected SmartArt graphic element. |
| Word Art Styles | Text Fill | Allows you to change the color of the text in the SmartArt. |
| Text Outline | Allows you to add an outline to the text in the SmartArt and to change the color, thickness and styleof the outline. |
| Text effects | Allows you to add special effects(like reflection, shadow, etc.) to the text in the SmartArt. |
| Quick Styles | Contains a list of predefined Word Art styles that can be applied to selected text in SmartArt with just one click. |
| Organize | Bring forward | All allows you to move the SmartArt one layer up or up. |
| Send to back | Allows you to move the SmartArt one layer down or down the slide. |
| Selection pane | Toggles the selection and visibility sidebar. |
| Align | Allows you to align everythingthe SmartArt in relation to the slide. |
| Group | Allows you to group multiple SmartArt into a group object or |
| Size | Height | Allows you to adjust the Height of SmartArt. |
| Width | Allows you to adjust the width of the SmartArt. |
Add & Preview PowerPoint 2010 Animations
PowerPoint offers animation support which can be used effectively to add movement in a monotonous presentation and make it more interesting. Animation can be applied to any object on the slide, and movementscan be automated, timed, or triggered.
The following steps will help you add and preview animations in the slide.
Step 1 - Go to the ribbon Animation and click on the Animation Pane to display the animation sidebar.
Step 2 - Select one of the objectson the slide and click on the menu option Add animation .
Step 3 - Choose one of the animation options.
-
Enter will bring up the object on the screen.
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Emphasis will highlight the object without appearing or leaving the screen.
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Exit will remove the object from the screen.
Step 4 - Once you add the animation of an object, it will appear in the Animation pane .
Step 5 - By default all animations are click-initiated, but you can change that. To change the trigger, right-click on the animation object in the pane and choose a other trigger.
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Start Click will cause the animation to start when you click the mouse.
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Starting with the previous one will start the animation with the previous animation; if this is the first object, it will start as soon as you reach the slide during the slideshow.
-
Starting after the previous one will cause the animation to start after the previous animation ends.
Step 6 - In the timings section, you can also manipulate the timings of the animation.
Step 7 - To preview the animation settings, just click Play in the animation pane.
Add and preview transitions in Powerpoint 2010
PowerPoint supportsthe transition between slides feature which allows you to specify how the slide transition should be effectedperformed during the slide show.
Below are the steps to add and preview slide transitions.
Step 1 - Select the slide you want to apply the transition to.
Step 2 - Go to the Transition scheme under Transitions ribbon .
Step 3 - Select one of the transition diagrams from the available list PowerPoint will instantly show you a preview of the diagram. If you are not satisfied, you can choose another schema. The last selected schema will apply to the slide.
Step 4 - You can change the effectson the selected transition scheme from the menu Effect options . Each schema has a unique set of effect options.
Step 5 - You can also change the transition timing settings from the Timing .
Step 6 - To preview the slide transition, click Preview .
Create a PDF File in Powerpoint 2010
Although PowerPoint is used to create presentations, it supportsdifferent types of files when it comes to saving content. With a plethora of operating systems and Office versions available in the market, using a pdf file type can be a great way to ensure that everyone sees the same slides.
Below are the steps to save a presentation as pdf.
Step 1 - Go to the Backstage view under the File tab.
Step 2 - Click Save As to open the Save As dialog box.
Step 3 - Select the file type as .pdf from the list of file typessupported.
Step 4 - Add a correct name to the file and click Save .
Step 5 - The .pdf file is created in the specified location.
Create a video file in Powerpoint 2010
PowerPoint allows you to 'Save presentations as video files that can be posted on a video sharing platform like YouTube or just played on any other medium.
Here are the steps to save a presentation as a video file.
Step 1 - Go to the Backstage view under the File tab.
Step 2 - Click Save as to open the Save As dialog.
Step 3 - Select the file type .wmv from the list of file types supported.
Step 4 - Add a correct name to the file and clickquez on Save.
Step 5 - Video creation is not an instant process like other types of files because PowerPoint needs to create the video file . You can follow the progress of video creation at the bottom of your presentation window.
Step 6 - Once creation is complete, the video file is created in the specified location.
Create image File in Powerpoint 2010
Among the many file types supported by PowerPoint there is a set of extensions for image files. Image file extensions supported by PowerPoint include JPEG (.jpg), GIF (.gif), TIFF (.tiff) and Bitmap (.bmp).
Here are the steps to save a presentation as an image file.
Step 1 - Go to the Backstage view under the File tab.
Step 2 -Click Save As to open Save As dialog box.
Step 3 - Select one of the image file types from the list of supported file types.
Step 4 - Add a proper name to the file and click ck Save.
Step 5 - A Microsoft PowerPoint dialog box will appear asking if you only need the selected slide or the entire presentation, make your selection.
The corresponding image file is created in the specified location.
If you selected a single image, the image file is created at the specified location. If you selected the entire presentation, PowerPoint will create a folder with the same name as the presentation file in the specified location. Each slide in the presentation will be converted to individual image files and stored in this dossier.
Printing a presentation in Powerpoint 2010
Sometimes it is necessary to share your slides with your audience in print format before you start presenting them so that they can take marks. There are other times when you want to give your audience documentswith additional notes.
To print slides, you need to go to the Backstage view under File and click on the Print menu.
The following table describes the different print options available in PowerPoint.
| Main parameters | Options | Deion |
| Print slides | Print all slides | Print all slides fromthe presentation. |
| Print Selection | Printsonly selected objects. |
| Print current slide | Printsonly the selected slide. |
| Custom Range | Defines the slides you want to print. |
| Slides | This is the same as the custom range. |
| Print layout | Full page slides | One slide per page. |
| Notes page | Slide and notes for each slide printed under each other - one slide by page. |
| Outline | Print the outline of the slide. |
| Documents | Prints1 or 2or 3or 4 or 6 or 9 slides per page - aligned vertically or horizontally. LoWhen you print documentswith 3slides, the slide and the notes are printed side by side. |
| Collation | Sorting options | Print the slides in sequence or print multiple copies of each slide one after another. |
Print color | Color | Selectscolor, grayscale, or black and white printing options. Although you can select all of the color settings, the output will depend on the type of printer you are using. A non-color printer cannot print color slides. |
Broadcast a slide show in Powerpoint 2010
PowerPoint 2010 allows users to broadcast their presentations on the Internet for global audiences. Microsoft offers the free slideshow streaming service; all that vAll you have to do is share the link with your audience and they can watch the presentation from anywhere. There is no setup or special fees required to do this; all you need is a Windows Live account.
Here are the steps to distribute your presentation.
Step 1 - Go to the Backstage view under the File tab.
Step 2 - Click on Save and send , select Stream slideshow and click on Stream slideshow button slideshow .
Step 3 - In the Broadcast slide show dialog box, click on Start broadcasting .
Step 4 - Log in to your Windows Live account in the login dialog.
Step 5 - After successful login, PowerPoint will prepare the presentation for broadcast.
Step 6 - PowerPoint will provide the link to the streaming service that you can share with your audience. If you are not using the Outlook service, click " Copy link " to paste the link into your emails. If you are using the Microsoft Outlook service, click on " Send an e-mail " and list the names of your audience.
Step 7 - Click on Start Slide Show to begin the presentation.
Step 8 - When you are finished, you can click End Broadcast to stop the online presentation.
Presentation of packaging in Powerpoint 2010
Some presentations are better suited for distribution as a CD to the public. In such cases, you can create a CD packaging that can be burned to a CD and distributed .
Below are the steps to package your presentation on CD.
Step 1 - Go to the Backstag viewe under the File tab.
Step 2 - Click on Save and send , select the option Package overview for CD and click on Packa ge for the CD button .
Step 3 - In the dialog Package for CD , select the name of the package or CD. Use the Add and Remove file management options to add or remove from 'other files in the package.
Step 4 - Use the Add files to add files to the package. Default file type filter is set on presentations and shows, but you can change it to search for any file type.
Step 5 - Once you have all the files ready for the package, click on " Copy to the "or " Copy to CD "folder and follow the steps pto create the final package.
Setting document password in Powerpoint 2010
Sometimes it is important to protect the presentation and ensure that the audience does not Authorized cannot view slides. PowerPoint provides users with the option to protect presentations.
Below are the steps to password protect the presentation
Step 1 - Go to Backstage View under the File tab.
Step 2 - In the Info section, click the Permissions drop-down list.
Step 3 - Select " Encrypt with password "to enable password protection password.
Step 4 - Enter the password in the Encrypt Document dialog box.
Step 5 - Enter the password again in the Confirm Password dialog boxpassword .
Step 6 - Your presentation is now password protected.
Step 7 - Readers will now need to enter the password in the Password dialog box to open the file.
Step 8 - To unprotect the file, follow the steps up to step 3and remove the password in the Encrypt Document dialog box.
E Slideshow PowerPoint in PowerPoint 2010
PowerPoint allows users to share the presentation as an e-mail attachment as well. Although you can attach the presentation from outside the program, the ability to 'Sending emails directly from PowerPoint is quite convenient; this is because you don't need to quit the PowerPoint program to send the email.
Here are the steps to send an email from PowerPoint.
Étape 1 - Go to the Backstage view under the File tab.
Step 2 - Click on Save and send , select the Send by email option and click on the Send as attachment button.
Step 3 - This launches the Send Outlook E-mail Window with the presentation added as an attachment. You can add recipient emails and send the email.
Step 4 - Instead of " Send as Attachment " you select " Send as PDF ", you will get an attachment in PDF format instead of a .pptx attachment.
