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What is the 7x7 rule in PowerPoint?

Marketing   2021-01-01 02:15:38

Despiteitsreputationfordeliveringdrycontentinvirtualmeetingsandinperson,PowerPointremainsthechoiceofchoiceformanyprofessionals,althoughotheroptionsareemergingthatoffergreatereaseofuseandflexibilityoutsideofthebox."Microsoftecosystem.Partofthepopularityofthepresentationplatformstemsfromitsfamiliarity-manyorganizationsstillruntopnotchITsoftwareenvironments,whichPowerPointistheobviouschoiceforrasimplepresentationdesign.SimplicityprovidesthesecondpartofthispermutationofpopularityascreatingabasicPowerPointpresentationonasingletopicrequiresminimaltimeandeffort.Theproblem?"Simple"doesnotalwaysmean"effective".Staffinmarkets,industriesandverticalsaroundtheworldhavestoriesaboutunbearablylongandboringPowerPointpresentationsthatwerelongonthedetailsbutlackinginvalue.The7x7rulerprovidesaframeworktohelpimprovetheformandfunctionofPowerPointbyreducingthevolumeoftextandimprovingtheimpactofinformation.Inthisarticlewewillbreakdownthe7x7ruleinPowerPoint,goodpractices,andcomeupwithafewworkableexamplesofsevensolutionsbyseveninsitu.ThePowerPointProblemToputitsimply,mostviewersdon"tlikePowerPoint.Whiletheformathastheadvantageofspeedandconvenience-andcanpotentiallybeusedtocommunicateinformationquicklyandconcisely-manypresentationsaretoolongandoverloadedwithbulletedbonanzasthatseemrelevant,butwhicharereallyjustdigital.intheair.Inmostcases,thedisconnectbetweenappearanceandactionisannoyingatbestandirritatingatworst.AsstatedbytheBBC,however,atthe"extremecases-suchastheNASAshuttleChallengerdisaster-informationbornSlippedintoacrowdedpresentationcanhavefar-reachingconsequencesintherealworld.Bestbet?ToavoidPowerPoint"sfrustrationandfatigue,it"stimetocreateanewframe:the7x7ruler.Whatisthe7x7ruleinPowerpoint?The7x7ruleissimple:Foreachslide,usenomorethansevenlinesoftext-orsevenbullets-andnomorethansevenwordsperline.Slidetitlesarenotincludedinthecount.Nospecificdatasupportsthe7x7modelasideal;somePointPowerproselytizersconsider8x8tobequitegoodwhileotherssay6x6ismorestreamlined.Thepointhereisnottheprecisenumber,buttheideabehindit:removeunnecessaryinformationtoimproveusabilityofthepresentation.SlidescanstillcoObtainingimages-andshould,wheneverpossible-butstickingtothe7x7rulehelpsreduceexcessdatathatcouldbebettersharedinfollow-upemailsorone-on-onechats.Thisisbecausethe7x7ruleisawaytocutdownonthetimestaffspendpretendingtocareaboutPowerPointsandhelpthemfocusonrelevant,contextual,andactionableslideinformation.BestPracticesforthe7x7ruleinPowerPointCreatingatypicalPowerPointslideissimple.However,likeanybusinesspractice,itcanbeimprovedwithasetofstandardizedrulesdesignedtolimitwasteandimproveefficiency.AndwhenitcomestomostPowerPointpresentations,almostanychangehasapositiveimpact.Let"sdescribesomeofthebestpracticesforcreatingPowerPointslideswiththe7x7ruler.1.Oneslide,oneconcept.Eachslideshouldhaveasingleconceptratherthantryingtoconnectthedotsbetweenmultipledatapoints,trendsorideas.Whileit"sokaytobuildondatafrompreviousslidesasyourpresentationprogresses,theone-conceptapproachhelpsfocuspresentationeffortsfromthestart.2.Imagesincreaseimpact.Asnotedabove,imagesareawelcomeadditiontoslides,aslongastheyarerelevant.Ifyoucatchyourselfaddingunrelatedstockphotosjusttoaddcolor-no.Keepslides,text,andimagesontrack.4.Forgetthefunny.Almosteveryonehasastoryabouta"funny"PowerPointjokethatdoesn"tItwasnoneofthat.Inmostcases,thesemuscularhumoreffortsaremeanttohelpviewersrememberthedataontheslidesbetter.Infact,theydistractfromyourmainfocus.5.Planit.Beforecreatingyourpresentation,createabasicoutlinethathighlightsyourmainconcept,howyouplantodeliverit,andhowmanyslidesintotalitshouldtake.Thenwriteyourslides.Takeabreak,reviewthemandcutthemdownasmuchaspossible.6.Considerthe7x7x7.Ifyoureallywanttomoveall-inonthe7x7rule,consideradding7moreandaimfornomorethan7wordsineachline,nomorethan7linesoneachslide,andnomorethan7slidesintotal.It"snoteasy,butitdoesofferamuchbetterchanceofgettingyouracrospoints.Rule7x7inPowerpointexamplesSowhatdoesthe7x7rulelooklikeinpractice?It"sonethingtotalkaboutmakingabetterslide,butit"seasytofallbackintobadhabitswhenit"stimetoprepareforapresentation.Itmakessense;contentcreatorsoftentrytoconveyasignificantamountofinformationinashortperiodoftime,andit"seasytogetsidetrackedbytheideathateverypieceofdataneedstobeincludedtomakethemeetingasuccess.Let"sstartwithaslidethatisnoticeablyremovedfromthe7x7rule:Thisoneisbetter-wereducedtherowcountto7andlostthejoke,butmostlinesarealwayslongerthan7wordsandthetextistooconvoluted.Let"stryagain:Thisslideisclearandconciseandmostofthelinesarelessthan7characterslong.Itoffersthesameinformationasthefirsttwoversions-it"sjustmoreeffectiveandefficient.The7x7SolutionWhenusing7linesoftextof7wordsorlessisnotasilverbulletforallPowerPointrelatedproblems,itisagoodplacetostartifyouarelookingtostimulateviewerengagementandlimitfatigue.Conclusion?PowerPointisn"talwaystheperfectformattogetyourpointacross,butifyouneedtocreateaquickpresentationthatworksforyouraudience,startwiththe7x7solution.