Meetings are difficult at best.
There are few meetings where the participants would not prefer to do something (anything!) and whose mind does not wander to more exciting things.
Meetings are usually longer than necessary, littered with irrelevant and tangential conversations, very important and not very productiveactive.
Nevertheless, they are an integral part of cooperation
Just as a ship requires a rudder, successful companies need the inescapable concept of a hierarchy, and these hierarchies require cooperation and synergy to work.
And so, it should not surprise us to learn that ineffective meetings contribute to reduced productivity and poor collaboration .
If you want to maintain a healthy and collaborative environment for a meeting, here are the seven deadly sins you will need ercome.
Reality check: There will always be someone in the room more competent than you.
Irritation: there will also be someone in the room who suspects that they are more important than you.
If you had pneumonia, this person had double pneumonia.
If you wrote a 2,000-word paper on why content marketing is important, there will be someone else in the room who has written a 3,000-word paper on the same subject - and he'll make sure you know it.
Type of person I think of the kind of person who always tries to outdo someone else in the room.
This search for meaning, when verbalized, is so destructive for collaboration.
such a person that you are in 10 acres and they will tell you when they had 20.
Mention that you show up at 7:30 am each morning to do your work, and no one will want you - and everyone in the room - that they are known to show up at 6 am.
Overcoming this culture in a meeting is not something you can do with an indithis or any sudden suggestions.
must be informed - directly or indirectly, and in the middle of the group so as not to alienate a single member, - that the point of the meeting is not for them to stand up and show their excellence.
Describing a few examples like the one I gave above is usually enough to pause for most sycophants, even if it is only for a moment.
And, at that point, the rest of us have an opportunity to contribute without fear of being overwhelmed by the watery words of someone else’s bidding.
2. Smartphone addiction
Is it okay for people to tap their smartphones during a meeting?
My answer is no.
It is generally disruptive and often downright disrespectful.
I will make a few exceptions.
- If someone in the meeting requests information that could be easily collected on the spot in useusing the device.
- If people use their device as a calendar and organize events relevant to the calendar.
Beyond that, smartphones, tablets and laptops should be put aside.
This constant need to deal with trivialities or even worse, to initiate telephone conversations when we are spoken to directly in a meeting is counterproductive.
It's annoying, it's annoying, and the best way to do it is through direct conversation with everyone in the room
Rule n ° 1: When we meet, we put down our phones and we only choose them for the good of the agenda.
3. Off topic conversation
Few things are more painful in a meeting than a redundant or irrelevant conversation.
I'm talking about the tyFor example, a meeting where the discussion on administrative budgets is being led by someone who wants to talk about the cost of the canteen meal at their child's school.
This important desire to be at the center of every conversation is a huge weakness in otherwise productive meetings.
Survey of executives in a range of industries in the United States:
There are noNo wonder so many employees, especially management, find the meetings unproductive and miserable.
You talk about ways to measure results based on clients and, in a bizarre twist on reality, it makes someone in the room start talking about when it fell out of his bike.
Want to have a successful meeting? Reduce the narrative to one that illustrates the point in question.
4. Lack of oxygen
The physical environments in which meetings are held are just as important as conversation and culture.
How many people sat in stuffy, windowless offices yawning through long speeches and wishing they were somewhere else?
The the physical nature of the workplace atn real impact on staff satisfaction and retention at work.
People need air to breathe in order to think. They need some visual distance to dream and plan.
Lack of oxygen and lack of light are not conducive to healthy meeting practices or positive and engaging results for workers.
If youdon't want your stuff to fade like a greenhouse flower give them air, light and water.
5. Narcissistic Interjection
Some people cannot help but continuously interrupt the thoughts of others.
We have a rule in my house - one that I hope my children will cultivate throughout their lives.
This rule is: don't be the person in the center of a room unless it is relatively necessary, and try to be the last person to speak.
But you get these people, without self-control, who have to intervene.
It is not that they want to answer every statement or question. These people don't even let you finish. They intervene to finish your sentence or correct it or direct the conversation towards something that interests them more.
This kind of self-absorbed narcissism is never appreciated.
It is rarelyt useful and only tends to exhaust for the rest of us who have to endure your constant interruptions of our thoughts and our speech.
Whether it's real impatience or self-absorption doesn't really matter.
The effect is entirely negative and completely undermines it.
The creative expression of others and treats the thoughts and ideas of others as unimportant.
You know who you are. You couldn't get there in time to save yourself.
Because your mind looks like Krusty the Clown's sock drawer.
As my mother used to say, "Punctuality is the sign of a disorderly mind.
Many of these are insulting to injuries by also being manufacturers of excuses.
The bus, the alarm, the apartment, the child.
There is something ugly about making excuses to justify yourself.
How about simple apologies.
You were late.
Apologize, get over it and keep going.
Don't delay our meeting with your long-winded explanations and justifications for why you can't keep a schedule.
Ah, the pessimist. It doesn't matter who got the idea or how appropriate it is for the occasionion; the pessimist will always see the downside and aim to bring everyone with him.
Playful: "I thought we might have a hangi for the staff Christmas party.
Painful: "Hmm, yes, but we have to consider the implications in terms of hygiene to stick our beef in the dirt. "
Smiler: " I think that some plants in the office could improve the 'ambiance. "
Sour: " Well, I'm not watering them. Who's going to water them? These ideas always end up in the compost.
Happy: "I thought it might be time to check our marketing budget and look for ways to increase our marketing effectiveness.
Hung-up: "We are all going to die.
Nothing can lower the tone or the enthusiasm of a meeting like the pessimist.
Of course, there is a need to be a series of checks and balances, I understand that.But these miserable people and not only self-defeating and counterproductive, they tend to reduce the productivity of everyone else around them.
Poor meeting practices and poor meeting cultures like the ones described above are detrimental to creativity and innovation.
They tend to hinder collaboration and foster resentment within the corporate structure.
Knowing and identifying the obstacles to effective meetings is half the battle.
The other half of the battle is to get everyone to give up their important agenda in favor of creating a positive and productive work environment for everyone involved.
More resources for the agency:
- Do you want shorter and more productive meetings? Do These 11 Things
- How To Manage A Large SEO Team: 11 Consthey have proven themselves
- 25 warning signs that you are dealing with a customer from hell
Featured image and post photos: created by David Trounce using Pixabay, Pexels CC0 license, Wiki Commons and Canva, April 2018.