Alternatives to OneNote: Digital Notebooks Comparison
How many times have you left your shopping list at home? How many post-its and notes do you have? you around you? when that a good idee arises, do you always have a notebook handy to write it down? The solution to these little everyday problems is the digital notepad . Indeed, thanks to this tool, you always have all of your notes available on your smartphone or tablet.
Microsoft's One Note digital notebook is the market leader. It is currently part of the Microsoft Office suite, however it is available for free separately. This software has become extremely popular in a very short time. The downside: OneNote is primarily intended for Windows users. For other operating systems and platforms like Linux, MacOs, Android, or iOS, OneNote software remains available, but only with a restricted part of the functionalities . As a result, many users are looking for OneNote alternatives that suit their needs. We therefore offer you an overviewof the best alternatives to OneNote available.
Contents Outline: OneNote's best friend Evernote: More features but more expensive Simplenote: the alternative to clean OneNote Google Keep: so you don't forget anything, wherever you are Wunderlist: the task-manager notebook Memonic: save and share Alternatives to OneNote: a comparison of characteristics and functions
Outline: OneNo's best friendte
In everyday life, at the office, at university or at school, the Outline notebook is highly appreciated by Apple users. This application is especially ideal if you want to quickly write notes on your smartphone or tablet. Outline is fully compatible with OneNote . Thus, the application combines the power of OneNote and provides several additional functions making this tool one of the best alternatives to OneNote.
An obvious advantage of this application is its clarity and clean design : as with OneNote, you can collect your notes in different books or folders which are ease of use of the software allows you to quickly cStart a smooth management of your files according to personal and individual themes. You can freely place your notes on the bulletin board and structure them with a single click. Your notes that are on OneNote can be fully transferred and reworked on Apple Outline. Apple's clean design brings the finishing touch to the whole. It is also possible to import the format from OneNote.
Outline is fully compatible with Microsoft's OneNote; Source: http: // outline. ws / mac
For text formatting , all Word processing tools like eg Word are available. Besides, there is a drawing function which you can freely use to draw yourself or for embend predefined shapes such as circles, rectangles or arrows. The integrated search function allows you to easily analyze and find your notes. By individually prioritizing words with tags , you'll find your notes even faster. Finally, to protect your data and all content against unauthorized access, it is possible to assign a password and thus lock your notebook.
Outline is also versatile at the multimedia level: in fact you can include images, graphics and screenshots in your notes, but also videos and voice messages . It is also possible to print out an individual note directly or to save it in Word or PDF format. PDF documents can also be annotated and commented.
Finally, you can share your notebooks with your friends or colleagues by email and even inviter to create common notes. To do so, simply select any cloud like iCloud Drive, Box, OneDrive, SharePoint or Dropbox and save your notes there. However, it is important to protect your notes and sensitive data both locally and offline.
Please note that sharing notes with other OneNote users is only possible through Microsoft's OneDrive cloud.
When you start the software, you learn exactly how the digital notepad works; Source: http://outline.ws/mac
Disadvantages : Outline is paid , which is not surprising since it offers a wide range of functions. And since it is fully compatible with OneNote, many users are happy to buy it. Even though the application is very reliable, there are however a few synchronization errors. In particular, the transmission of handwritten notes is not always positive. Although Outline is in many ways very convincing, the program remains interesting especially for Apple users.
| Advantages || Disadvantages |
| Compatible with OneNote || Paid |
| Clear and easy to use || Only for iOS and macOS |
| Multimedia: function for drawing, video and audio files, Excel tables, charts, PDF files, task lists || Some errors of synchronization (especially with handwritten notes) |
| Integrated search function, prioritization of tags || Creating common notes with other OneNote users only possible through OneDrive. |
| Sharing function, with your friends or colleagues || |
| PDF files can be annotated and commented out. || |
| Lock with password || |
| Creation and sending of notes by email. || |
| Possibility to choose from several cloud services (iCloud Drive, Box, OneDrive, Dropbox) || |
You don't like working with Apple, but preferably with another platform or operating system? There are other great alternatives to OneNote which we will introduce you to below.
Evernote: More features but more expensive
What is missingue cruelly to Outline is available with Evernote: this digital notebook is fully operational thanks to corresponding applications on any platform and can therefore be used without problems on Windows, Mac, Android, iOS , BlackBerry in addition to a web application. If there is a new feature, it is immediately available for all operating systems. This gives Evernote a big head start on its competitor, and makes this notebook a serious and popular alternative to OneNote.
In terms of clarity, text formatting and multimedia functions, Evernote is comparable to Microsoft's OneNote. You can create as many notebooks as you want. Your notes are sorted chronologically, like in a folder. For each note you can assign keywords so that you can quickly find the relevant notes later. The researchche by keyword also works with images, tables, PDFs and Office documents.
With Evernote, you have a structured overview of the 'all of your notes and this on different media and platforms; Source: https://help.evernote.com/hc/fr/articles/208314458
An example of Evernote on Windows; Source: https://help.evernote.com/hc/fr/articles/218702547-Bienvenue-sur-Evernote-pour-Windows
Evernote offers a large number of interesting features, for example offline use or viewing PDF files . However, the majority of additional functions are only available with the paid versions "Evernote Plus" and "Evernote Premium". There is now even a formula for companies: the “Business” version. The free basic version is severely limited. Search function, password security, and sharing and creating notes with friends are only integrated. With the paid version "Premium ", you get 10 GB per month and you can sync your notes on all devices without limit.
To access all the features, it is necessary to subscribe to the most expensive version; Source: https://evernote.com/intl/ en /
Disadvantages : Evernote offers many interesting features, but the majority of these are unfortunately only available with paid versions. Therefore, the program seems at first glance particularly versatile. Another shortcoming is its faease of use. As the software can be combined with many other web applications, for example daily weather forecast, the notebook can quickly become overloaded. However, anyone who works with Evernote regularly will get used to the program.
| Advantages || Disadvantages |
| Compatible with all platforms and operating systems || Full functionality only available with the premium paid version |
| Integrated search function (and notes with keywords) || Free version verys limited; for example no offline function |
| Multimedia: images, graphics, PDF and Office files, voice messages and audio, to-do lists. || Weaknesses in ease of use, especially for keyword research |
| Callback function || |
| Integration with Google Drive || |
| Sharing and working together on notes || |
| Password lock || |
| Web application || |
| Professional features / business card scanning, creation of presentations, etc.) for business customers || |
Simplenote: the alternative to clean OneNote
If you are looking for a simple and efficient digital notepad without too many features, then Simplenote is an interesting program for you. This software is completely free and is characterized by its simplicity . You can use Simplenote to edit notes on any platform like iOS, Android, Mac, Windows, Linux or directly with a web application.
Simplenote allows you to quickly and easily create and edit notes, whether on PC or on yourre smartphone; Source: https://simplenote.com/
In order to be able to fully use Simplenote, it is necessary to register for free . Thus, all your notes are automatically saved in your personal account . No data limit is specified. However, it is recommended not to exceed a number of 1000 words per note so as not to unnecessarily burden the memory process.
As with Evernote, your notes are ordered chronologically, according to the creation date. However, it is also possible to sort them in alphabetical order. To quickly find your notes in the list, you can use tags to prioritize them. In this way, your important notes stay always and quickly in porthand.
With your account, you can also share your notes with other Simplenote users . The sharing function is also possible by email or on social networks like Facebook. A password lock protects the contents of your notebook.
Simplenote sorts your notes chronologically or alphabetically; Source: https: // simplenote. com / blog /
Disadvantages : in terms of functionality, Simplenote offers relatively few options unlike other competitors. However, this feature can prove to be almost an advantage for those looking for a simple digital notepad in text format, especially since the software supports the popular Markdown markup language and offers havensi simple design possibilities. However, the options in terms of multimedia and the insertion and editing of documents are not present.
Another negative point is the fact that the program exists only in English . In addition, it is mandatory to connect to the personal account each time you use it to be able to write a note.
| Advantages || Disadvantages |
| Free for all platforms (iOS, Android, macOS, Windows, Linux and web app) || Few features |
| Easy, simple and fast to use || Text format only,insertion of images only possible with a Markdown add-on tool. |
| Integrated search function, prioritization possible thanks to markup || Available only in English |
| Share function of notes || Login to personal account required |
| Automatic backups || |
| Locking with password || |
Google Keep: so you don't forget anything, wherever you are
If you want to orgaQuick and easy to understand your ideas, Google Keep is the ideal tool. This free program is especially interesting for smartphone users who want to briefly save ideas or notes. Google Keep is easy to use and is a relevant One Note alternative.
Google Keep works like a kind of bulletin board : your notes are like post-it of different colors displayed on the screen. A special feature: with the app for Android , you can even dictate your notes instead of typing them.
Google Keep allows you to quickly create notes that are presented as post-its; Source: https: / /www.google.fr/keep
Google Keep is available as an app for Android and iOS as well as a web app. There is also an extension for Chrome. Synchronization between devices works using the internal cloud Google Drive , you have free 15 GB of storage space on this cloud. To be able to use Google Keep, you first need to a Google account.
With Google Keep, it is not only possible to enter notes and lists, but also to save es images and documents . You can share them with other users and there is also a built-in search bar to quickly and easily find your notes and all your content. Finally, the application also includes a callback function ,very practical so as not to forget appointments.
Below is a video tutorial on how Google Keep works:
Disadvantages : Even though Google Keep performs very well in terms of ease of use and speed, it is still quite weak in terms of options and features, especially compared to Outline or Evernote. In addition, it is cannot create individual records , there is only one bulletin board where all data is stored.
| Advantages || Disadvantages |
| Free || Few features by compared to Outline and Evernote |
| Easy, pleasant to use, fast || Suitable for short and quick notes, not ideal for a large notebook. |
| With search function, keyword || Cannot create individual folders |
| Drawing function || |
| List of tasks || |
| Callback function || |
| Multimedia: images and audio messages || |
| Integration with Google Drive || |
| Simple and clean design (colored post-it) || |
Wunderlist: the task manager notebook
Wunderlist is a task manager efficient and reliable. You can create to-do lists quickly and easily. Your notes and tasks are kept in lists that can be created individually and indefinitely. If an action is completed, you can delete the individual note or the entire list. For more extensive planning, organizing tasks into sub-parts or sub-tasks will help. In the free version, you can create up to 25 secondary tasks per list . If you choose the paid version Wunderlist Pro, this restriction is not applied.
Wunderlist works smoothly on all devices . The application is davailable for free for iPhone, iPad, Mac, Android, Windows, Kindle Fire, Apple Watch and with a web application.
An asset complementary: your notes can be prioritized with asterisks and hashtags . Using the search function , you can view all notes ordered by date of creation. Finally, to not forget an event, there is also a callback function.
With Wunderlist you can organize group events; Source: https://www.wunderlist.com/fr/pro/ figcaption>
A special feature of Wunderlist is the ability to plan joint projects . You can indeed invite friends, acquaintances or colleagues, and together create to-do lists. It is possible to assign tasks to each other, exchange notes and an instant messaging function is available. The free version has 25 assignments per list . In addition, you can download or send attachments, be it photos, charts, spreadsheets, videos etc. with a limit of 5MB of space . Finally, it is interesting to use the Wunderlist Pro version to have access to all the features without restriction.
Cons : Wunderlist has fewer features and options than Outline or Evernote, but offers more clarity and structure than Google Keep. However, the central function is limited to the creation of todo list (task lists). So, this OneNote alternative is rather suitable for short-term tasks and group projects . In addition, the software is fully usable, without restriction, only in a paid version: Wunderlist Pro. Another negative point is the fact that for Android, Iphone and iPad there are other options and means of operation than on Mac, Windows or on the web application.
Wunderlist has belonged to Microsoft since 2015 and should soon be marketed under the name Microsoft To-Do .
| Advantages || Disadvantages |
| Has a free version which includes all the functions ofthe paid version but with limitations || Has less features than Outline or Evernote |
| Pleasant, easy and quick to use || Only with the paid version: unlimited downloads, side tasks and ailments. |
| Integrated search function, possible prioritization (asterisks or hashtags) || Slightly different version between Android, iPhone, iPad and that for Mac, Windows and web application |
| Task lists, task assignment, creation of secondary tasks, etc. || More suitable for spontaneous notes and group projects than as a notepadcomplete or digital task organizer |
| Possibility to comment on tasks || |
| Multimedia: all file formats, photos, graphics, videos, voice memos etc. || |
| Sharing function || |
| Callback function, date deadline || |
| Creation of a note or a task by email || |
| Modern and pleasant design (different background patterns available) || |
Memonic: save and share
Memonic is a block - Very popular digital notes for many users. The program has two versions: one free and the other paid. In the free version , you can create up to 100 notes and 3 group projects per month. For attachments, the size per file is 2 MB. If you opt for the Premium version , you can use all the features without any restrictions and the size per file for an attachment is then 20 MB. For users of the paid version, there is also the "collection" mode which helps to carry out long searches on the Web.
if you are a student, a reduction is granted for the Premium version.
Memonic helps plan and organize projects; Source: http://www.memonic.com/en/
The particularity of Memonic is the possibility, similar to social networks, to make your content either private , or to share it with your friends, or to leave it totally public for all users. In addition, you can also create groups and share notes and discuss your projects directly via the integrated messaging function or you can also share your notes on social networks like Facebook or Twitter. With the complementary Web Clipper tool, you can even record contenu Web directly in Memonic.
At the multimedia level, Memonic scores points. You not only have a versatile text tool, but you can also easily integrate documents, graphics, videos, etc. It is also possible to prioritize your notes with tags and find them easily with the search bar. Finally, you have the choice of customizing the interface with several patterns and themes.
Memonic runs smoothly on all devices . The app is available for iPhone, iPad, Mac, Android, Windows and there is also a web app.
Below is a video tutorialFor how Memonic works:
Disadvantages : Memonic is an interesting alternative to OneNote; however, to take advantage of all the features, it is still necessary to subscribe to the paid version . As Memonic is similar to a social network, it is important to check the parameters . As a precaution, it isRecommended to opt for private mode use and manually share individual notes.
| Advantages || Disadvantages |
| Free version: includes all the features and tools of the paid version but with limited use (exception for the collection mode) || Has less features than Outline and Evernote, the app is focused on group projects |
| Discount granted to students for the paid version || Creation of notes and groups in an unlimited way only in the paid version with 20 MB of space for one roomattached and collection mode |
| Compatible with all platforms and applications are similar || |
| Easy and pleasant to use || |
| Integrated search function, keywords || |
| Multimedia: graphics, tables, Word documents, PDF etc. || |
| "Share" function through Facebook, Twitter etc., and possibility to comment directly || |
| Creation and sharing of notes by email || |
| Modern design (different backgrounds and themes available) || |
Alternatives to OneNote: a comparison of characteristics and functions
| Characteristics / Functions || OneNote (free) || Outline (€€) || Evernote - Basic (free) || Evernote - Premium (€€€) || Simplenote (free) || Google Keep (free) |
| Compatible with Windows, macOS, Android , iOS & Co. || ✓ || - iOS and macOS || ✓ (Synchronization on 2 devices) || ✓ (Synchronization on all devices) || ✓ || ✓ |
| Wide range of features || ✓✓✓ || ✓✓✓ || ✓✓ (does not include all features) || ✓✓✓ || ✓ || ✓ |
| Cloud storage || 5 GB (For MS- subscribers Office: 1 TB) || ✓ (several to choose from) || 60 MB || 10 GB || ✓ No limitation information || 15 GB |
| Clarity || ✓✓✓ || ✓✓✓ || ✓✓ || ✓✓ || ✓✓ || ✓ |
| Ease of use || ✓✓ || ✓✓ || ✓ || ✓ || ✓✓✓ || ✓✓✓ |
| Wide choice of text formatting tools || ✓✓✓ || ✓✓✓ || ✓✓ || ✓✓✓ || ✓ || ✓ |
| Sharing content with other users || ✓ || ✓ || ✓ || ✓ || ✓ || ✓ |
| Creation of notes by email || ✓ || ✓ || - || ✓ || - || ✓ |
| Saving web content || ✓ || ✓ || ✓ || ✓ || (✓) || ✓ |
| Integrated search function || ✓ || ✓ || ✓ || ✓ || ✓ || ✓ |
| Multimedia options || ✓✓✓ || ✓✓✓ || ✓ || ✓✓✓ || - || ✓✓ |
| Editing and annotating documents || - || ✓ || - || ✓ || - || - |
| Additional tools (Add-ons) available for free || ✓ For example: Onetastik, OneNote Web Clipper, News360 || No information || ✓ For example: Evernote Clearly, Web Clipper || ✓ || ✓ For example: DashNote, supports Markdown || ✓ For example: Chrome extensions, Google Kalender |
| Features / Functions || Wunderlist (free) || Wunderlist Pro (€) || Memonic (free) || Memonic Premium (€€) |
| Compatible with Windows, macOS, Android, iOS & Co. || ✓ || ✓ || ✓ || ✓ |
| Wide range of features || ✓ (all features, but usedlimited tion) || ✓✓ (no restriction) || ✓ (full functionality, but limited use) || ✓✓ (No restriction + collection mode) |
| Cloud storage || 5 MB (per file) || No limitation || 2 MB (per file) || 20 MB (per file) |
| Clarity || ✓✓✓ || ✓✓✓ || ✓✓ || ✓✓ |
| Ease of use || ✓✓✓ || ✓✓✓ || ✓✓✓ || ✓✓✓ |
| Wide choice of text formatting tools || ✓ || ✓ || ✓✓ || ✓✓ |
| Sharing content with other users || ✓ + instant messaging function || ✓ + instant messaging function || ✓ + group function || ✓ + group function |
| Creating notes by email || ✓ || ✓ || ✓ || ✓ |
| Web content recording || ✓ || ✓ || ✓ || ✓ |
| Integrated search function || ✓ || ✓ || ✓ || ✓ |
| Multimedia options || ✓✓ || ✓✓ || ✓✓ || ✓✓ |
| Modification and annotation of documents || - || - || - || - |
| Additional tools (Add-ons) available for free || ✓ For example Add to Wunderlist, Heute-Widget || ✓ || ✓ For example the integration of Clip-Button, Click.to application, Memonic Wordpress Plug-in || ✓ |
if you wantenter your notes in Wiki, the software Zim can be interesting. Finally, another interesting One Note alternative is TiddlyWiki , which is a non-linear web notebook for demanding users.